Full-Time Permanent Assistant to the Office of Public Information/ College Foundation Office
About The Position
Provide clerical and administrative support to the Director and staff within the Public Information and College Foundation Office. This role involves assisting with marketing, fundraising, and public relations activities, coordinating special events, maintaining budget spreadsheets and reconciling monthly budget reports, maintaining student financial aid records, developing and distributing communications to students, receiving and acknowledging gifts to the College Foundation and maintaining donor records, preparing materials for Foundation Board meetings and documentation for the annual audit, assisting with data collection for institutional reports, preparing routine correspondence, and providing general clerical and administrative support to the Director and other office staff. The position requires reconciling monthly budget reports for both offices, processing funds, preparing acknowledgment letters, and maintaining accurate records and spreadsheets of contributions received by the College Foundation for auditing and reporting purposes. Additionally, the role includes maintaining and organizing donor files and records for the College Foundation, ensuring accuracy, confidentiality, and compliance with recordkeeping requirements.
Requirements
- Associate's degree or a high school diploma (or equivalent) with a minimum of two (2) years of secretarial experience.
- Proficiency in Microsoft Office.
- Excellent written and verbal communication skills.
Responsibilities
- Assist with marketing, fundraising, and public relations activities.
- Coordinate special events.
- Maintain budget spreadsheets and reconcile monthly budget reports.
- Maintain student financial aid records.
- Develop and distribute communications to students.
- Receive and acknowledge gifts to the College Foundation and maintain donor records.
- Prepare materials for Foundation Board meetings and documentation for the annual audit.
- Assist with data collection for institutional reports.
- Prepare routine correspondence.
- Provide general clerical and administrative support to the Director and other office staff.
- Receive and process funds, prepare acknowledgment letters, and maintain accurate records and spreadsheets of contributions received by the College Foundation for auditing and reporting purposes.
- Maintain and organize donor files and records for the College Foundation, ensuring accuracy, confidentiality, and compliance with recordkeeping requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
