Assistant to the Inspector General
About The Position
The Assistant to the Inspector General provides administrative support to the Inspector General and performs secretarial duties for the Inspector General’s office. The role handles restricted or confidential matters and communicates professionally with visitors, callers, fraternal leaders, employees, and other individuals. It supports enforcement of the National Constitution and Bylaws, as well as Department and Chapter Bylaws, and investigations of alleged violations. The position also provides administrative and operational support across the Inspector General’s Office and the Executive Office to help ensure continuity of operations.
Requirements
- Minimum of 3 years of administrative support experience.
- High school diploma or equivalent.
- Type at least 50 words per minute with accuracy.
- Excellent verbal and written communication skills.
- Detail oriented, with excellent proofreading skills.
- Excellent organizational skills.
- Excellent interpersonal skills.
- Excellent telephone etiquette.
- Aptitude for numbers.
- High proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint, and ability to learn new software applications.
- Exercise discretion with confidential information.
Responsibilities
- Provide administrative support to the Inspector General.
- Answer telephones, direct calls, and take messages.
- Maintain inventory and reorder Front Office supplies.
- Communicate with fraternal leaders, employees, and others to answer questions, disseminate or explain information, and address complaints.
- Open, sort, and route mail for the National Adjutant, Executive Director, and National Commander when their primary assistants are out of office, and prepare outgoing mail.
- Compute, record, and proofread data and other information, including records or reports.
- Research and respond to requests for information.
- Compose, format, and proofread letters, memorandums, and other correspondence.
- Assist with preparing reports and presentations.
- Operate office machines and systems, including photocopiers, scanners, voicemail systems, and personal computers.
- Serve as the office liaison with the IT Help Desk for office printers.
- Arrange delivery of correspondence by mail or email using Microsoft Outlook and Constant Contact.
- Manage Outlook calendars and arrange appointments.
- Provide administrative and operational support across the Inspector General’s Office and the Executive Office, transitioning between responsibilities and assisting with departmental needs as directed.
- Assist in coordinating travel arrangements and reserving or purchasing airline tickets.
- Provide support for Executive Office functions and events.
- Maintain content on the employee portal Administrative page.
- Comply with management mandates and perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
