Asst To Director Of Highways Project Implementation (Technical Manager Iii)

State of Illinois•Springfield, MO

8d•Hybrid

About The Position

The Assistant to the Director of Highways Project Implementation (Technical Manager III) performs sensitive and confidential support functions for the Director. The role reviews and summarizes technical documents, collects and evaluates data, manages general office functions, and conducts special reviews and ad hoc studies for executive staff in the Office of Highways. The position is based at the Illinois Department of Transportation office in Springfield, Illinois, with an anticipated hybrid schedule of three to five days per week in the office, depending on operational needs. The position develops recommendations on confidential and sensitive matters affecting departmental programs, maintains liaison with internal and external groups, and assists with selecting priorities, allocating funds, and promoting departmental measures and programs. It provides advice to the Director, manages daily office operations, and plans and coordinates the Director’s meetings and activities. The employee must follow departmental safety rules and support fair and equitable treatment of employees. The role requires a bachelor’s degree in public administration, business, or management; alternatively, qualifying combinations of college education and experience, or six years of relevant executive-level technical or administrative support experience, may satisfy the minimum qualifications. A valid driver’s license, occasional overnight travel, and successful background screening are required. The position also carries applicable state ethics and financial-interest disclosure requirements.

Requirements

Bachelor’s degree with a major in public administration, business, or management; OR two years of college plus two years of experience providing technical and/or administrative assistance to executive-level staff; OR six years of experience providing such assistance.
Relevant experience may include reviewing and analyzing data; managing calendars; arranging travel and expense reports; drafting and tracking correspondence; developing presentations and talking points; and coordinating activities with multiple contacts.
Valid driver’s license.
Ability to undertake occasional overnight travel and overnight stays.
Successful completion of a background screening.
Compliance with applicable revolving-door restrictions and required Statements of Economic Interest.

Nice To Haves

Working knowledge of administration functions.
Working knowledge of public and business administration principles and practices.
Working knowledge of agency programs and service objectives, activities, and operational systems.
Ability to research projects and analyze statistical information.
Ability to analyze administrative problems and adopt an effective course of action.
Ability to develop, implement, and evaluate new and revised methods, procedures, and performance standards.
Ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
Effective oral and written communication skills.
Strong organizational skills.
Proficiency with Microsoft Office Suite.
Ability to form and maintain harmonious and cooperative relationships with diverse groups of people.

Responsibilities

Develop alternatives or recommendations on confidential and sensitive matters affecting departmental programs.
Maintain effective liaison with groups and individuals within the department and with external interest groups.
Assist in selecting broad priorities, methods for allocating funds, and promoting departmental measures and programs.
Provide accurate and comprehensive advice to the Director of Highways Project Implementation on a variety of issues.
Manage day-to-day office operations and keep supplies and equipment working properly.
Plan, coordinate, and schedule meetings and activities for the Director of Highways Project Implementation.
Perform duties in compliance with departmental safety rules.
Perform all duties in a manner conducive to fair and equitable treatment of employees.
Perform other duties as required.

Benefits

Health, life, vision, and dental insurance
Pension plan
12 weeks of paid maternity/paternity leave
Deferred Compensation Program and other pre-tax benefit programs, including medical and daycare
12 paid sick days annually
10 paid vacation days in the first year, with the opportunity to earn up to 25 paid vacation days annually
3 paid personal days annually
13–14 paid holidays annually, based on start date
Tuition reimbursement
Employee Assistance Program and/or mental health resources
Flexible work schedules in several program areas, including flexible time and hybrid scheduling
Extensive training and career advancement opportunities