ASST TO DIRECTOR OF HIGHWAYS PROJECT IMPLEMENTATION (TECHNICAL MANAGER III)
About The Position
The Assistant to the Director of Highways Project Implementation (Technical Manager III) performs sensitive and confidential support functions for the Director. The role reviews and summarizes technical documents, collects and evaluates data, manages general office functions, and conducts special reviews and ad hoc studies for executive staff in the Office of Highways. The position is with the Illinois Department of Transportation in the Office of Highways and Intermodal Project Implementation / Executive, located in Springfield, Illinois. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The anticipated hybrid schedule is three to five days per week in the office, depending on operational needs. Occasional overnight travel is required. The role requires a bachelor's degree in public administration, business, or management; alternatively, candidates may qualify through specified combinations of college education and experience, or six years of relevant executive-level technical or administrative support experience. A valid driver's license and successful background screening are required.
Requirements
- Bachelor's degree majoring in public administration, business, or management; OR two years of college plus two years of experience providing technical and/or administrative assistance to executive-level staff; OR six years of experience providing such assistance. Relevant experience includes reviewing and analyzing data, managing calendars, arranging travel and expense reports, drafting and tracking correspondence, developing presentations and talking points, and coordinating activities with multiple contacts.
- Valid driver's license.
- Successful completion of a background screening.
- Ability to undertake occasional overnight travel with overnight stays.
- Compliance with applicable revolving-door restrictions and required annual Statements of Economic Interest.
Nice To Haves
- Working knowledge of administration functions.
- Working knowledge of public and business administration principles and practices.
- Working knowledge of agency programs, service objectives, activities, and operational systems.
- Ability to research projects and analyze statistical information.
- Ability to analyze administrative problems and adopt an effective course of action.
- Ability to develop, implement, and evaluate new or revised methods, procedures, and performance standards.
- Ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
- Effective oral and written communication skills.
- Strong organizational skills.
- Proficiency with Microsoft Office Suite.
- Ability to form and maintain harmonious and cooperative relationships with diverse groups of people.
Responsibilities
- Develop alternatives or recommendations on confidential and sensitive matters affecting departmental programs.
- Maintain effective liaison with individuals and groups within the department and with external interest groups.
- Assist in selecting broad priorities, methods for allocating funds, and promoting departmental measures and programs.
- Provide accurate and comprehensive advice to the Director of Highways Project Implementation on a variety of issues.
- Manage day-to-day office operations and ensure supplies and equipment are maintained and working properly.
- Plan, coordinate, and schedule meetings and activities for the Director of Highways Project Implementation.
- Follow departmental safety rules and perform duties in a manner conducive to the fair and equitable treatment of all employees.
- Perform other duties as required.
Benefits
- Health, life, vision, and dental insurance
- Pension plan
- 12 weeks of paid maternity/paternity leave
- Deferred Compensation Program and other pre-tax benefit programs, including medical and daycare
- 12 paid sick days annually
- 10 paid vacation days in the first year, with the opportunity to earn up to 25 paid vacation days annually
- 3 paid personal days annually
- 13–14 paid holidays annually, depending on start date
- Tuition reimbursement
- Employee Assistance Program and/or mental health resources
- Flexible work schedules in several program areas, including flexible time and hybrid scheduling
- Extensive training and career advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Manager
