Assistant to the Dean Student and Enrollment Services

Collin College•McKinney, TX

6d•$44,720 - $54,538•Onsite

About The Position

Provide administrative support to the various Collin College Deans of Student and Enrollment Services and respective departments. Ensure compliance and implementation of state and institutional policies and procedures.

Requirements

Knowledge of college policies, and procedures and Core Values
Knowledge of multiple software systems including CougarMart
Knowledge of budget principles and financial reporting
Knowledge of college policies regarding completion of forms
Strong organizational skills
Verbal and written communication skills
Interpersonal skills
Ability to follow-up with vendors and other departments
Ability to use multiple software systems
Ability to maintain confidentiality of student records
Ability to use office equipment including phone, printer, and fax scanner
Associate degree from an accredited institution required.
Three (3) years of related experience OR equivalent combination of education and experience.

Nice To Haves

Bachelor's degree from an accredited institution.
Equivalency Language At least 60 semester hours or at least 2 additional years of directly-related experience.

Responsibilities

Assist students, staff, faculty and the general public with correct information and direction regarding college and student enrollment services in person and over the telephone in a friendly and professional manner.
Represent the Dean of Student and Enrollment Services in communications with stakeholders.
Provide diverse administrative support to departments as requested.
Schedule meetings and make appointments.
Provide a variety of documents and reports.
Assist with special projects and presentations.
Assist the Dean with inputting and monitoring the annual budget.
Maintain inventory records for the division.
Review financial data.
Purchase supplies and equipment for the Division, as needed, through CougarMart Purchasing System and College Bookstore.
Process division purchase requisitions.
Receive invoices and assist vendors with billing questions.
May travel between campuses to attend meetings, workshops, and seminars.
Maintain division's organizational chart.
Follow-up on leave and travel forms, check requests, and other forms to ensure receipt of items and/or completion of requests as appropriate.
May assist with reviewing time sheets for accuracy and signatures, and forward forms to Payroll Office by due date.
Perform other duties as assigned.
Perform all duties to maintain all standards in accordance with College policies, procedures and Core Values.