Assistant to the Dean and Operations Coordinator
About The Position
Wilkes University invites applicants for an Assistant to the Dean & Operations Coordinator in the College of Business and Engineering (COBE). The College of Business and Engineering supports academic excellence through collaborative leadership, efficient operations, and service to faculty, staff, students, and external partners. The successful candidate is responsible for serving as the primary administrative support for the Dean and providing high-level operational support across the College of Business and Engineering, with additional dedicated support for the Sidhu School of Business. In support of COBE, this position coordinates the Dean's calendar and travel, manages administrative projects and confidential matters, supports college budgets and financial documentation, prepares meeting materials and minutes, assists with faculty and staff onboarding and offboarding, and responds to a wide range of inquiries from internal and external constituents. In support of the Sidhu School of Business, this position manages school budgets and reconciliations, maintains school records and electronic files, supports special projects and events, assists with marketing material updates, coordinates work-study student support, and prepares presentations, reports, correspondence, and other school-related documents.
Requirements
- Prior administrative support experience, preferably in higher education.
- Strong Microsoft Office skills.
- Strong database skills.
- Excellent communication abilities.
- Excellent organizational abilities.
- Sound judgment.
- Discretion.
- Professionalism.
- Ability to manage multiple priorities in a fast-paced environment.
Nice To Haves
- An associate's or bachelor's degree, or an equivalent combination of training and experience.
Responsibilities
- Coordinate the Dean's calendar and travel.
- Manage administrative projects and confidential matters.
- Support college budgets and financial documentation.
- Prepare meeting materials and minutes.
- Assist with faculty and staff onboarding and offboarding.
- Respond to a wide range of inquiries from internal and external constituents.
- Manage school budgets and reconciliations.
- Maintain school records and electronic files.
- Support special projects and events.
- Assist with marketing material updates.
- Coordinate work-study student support.
- Prepare presentations, reports, correspondence, and other school-related documents.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
