Assistant to the Dean and Operations Coordinator

Wilkes University•Wilkes-Barre, PA

19h•Onsite

About The Position

Wilkes University invites applicants for an Assistant to the Dean & Operations Coordinator in the College of Business and Engineering (COBE). The College of Business and Engineering supports academic excellence through collaborative leadership, efficient operations, and service to faculty, staff, students, and external partners. The successful candidate is responsible for serving as the primary administrative support for the Dean and providing high-level operational support across the College of Business and Engineering, with additional dedicated support for the Sidhu School of Business. In support of COBE, this position coordinates the Dean's calendar and travel, manages administrative projects and confidential matters, supports college budgets and financial documentation, prepares meeting materials and minutes, assists with faculty and staff onboarding and offboarding, and responds to a wide range of inquiries from internal and external constituents. In support of the Sidhu School of Business, this position manages school budgets and reconciliations, maintains school records and electronic files, supports special projects and events, assists with marketing material updates, coordinates work-study student support, and prepares presentations, reports, correspondence, and other school-related documents.

Requirements

Prior administrative support experience, preferably in higher education.
Strong Microsoft Office skills.
Strong database skills.
Excellent communication abilities.
Excellent organizational abilities.
Sound judgment.
Discretion.
Professionalism.
Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Serve as the primary administrative support for the Dean.
Provide high-level operational support across the College of Business and Engineering.
Coordinate the Dean's calendar and travel.
Manage administrative projects and confidential matters.
Support college budgets and financial documentation.
Prepare meeting materials and minutes.
Assist with faculty and staff onboarding and offboarding.
Respond to a wide range of inquiries from internal and external constituents.
Manage school budgets and reconciliations for the Sidhu School of Business.
Maintain school records and electronic files for the Sidhu School of Business.
Support special projects and events for the Sidhu School of Business.
Assist with marketing material updates for the Sidhu School of Business.
Coordinate work-study student support for the Sidhu School of Business.
Prepare presentations, reports, correspondence, and other school-related documents for the Sidhu School of Business.