Assistant to the Chair, Cardiovascular Medicine (Hybrid)
About The Position
The Assistant to the Chair serves as an extension of the Chair in an academic department, with delegated authority to perform professional-level programmatic or administrative functions. The role provides a broad range of administrative services in support of the Chair, the department, and the institution’s mission. The position manages sensitive and time-critical administrative matters, coordinates office and department operations, supports department events and recruitment activities, and advises the Chair on policy, procedural, and operational issues. The role works collaboratively with leaders and staff to help the department set and achieve its goals.
Requirements
- Bachelor’s degree or equivalent in a related field.
- Four years of related experience.
Responsibilities
- Carry out administrative duties with minimal direction, including managing time-critical, sensitive, and confidential information.
- Manage the Chair’s calendar, schedule, and travel needs, preserving time for strategic planning as needed.
- Serve as a staff and resource person and act as a liaison with internal and external groups, offices, and constituents.
- Direct and coordinate the daily operations of the office and/or department.
- Provide administrative services such as developing meeting agendas, taking minutes, tracking projects, proofreading correspondence, preparing expense reports, revising schedules, and planning organizational events and meetings.
- Support faculty and staff recruitment by preparing itineraries, arranging travel, and escorting guests around campus.
- Coordinate department events by arranging space, equipment, food, invitations, announcements, agendas, travel, and reservations, and assisting during events.
- Compile, collect, and prepare data, statistics, and other materials for meetings, lectures, and related activities.
- Advise the Chair on departmental and institutional policy, procedural, and operational issues.
- Manage routine departmental administrative tasks as assigned, such as timekeeping, ordering supplies, processing invoices, filing reports, and managing special projects.
- Interpret and execute applicable rules, regulations, and policies, and adhere to departmental internal controls.
- Work cooperatively with leaders and staff to build a high-functioning team that sets and achieves goals.
- Participate in budget planning and development activities as applicable.
- Help ensure deadlines are met and provide the executive with a weekly and forward-looking view of upcoming deadlines and requests.
- Perform other duties as assigned by the Chair.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
