Assistant to the Chair, Cardiovascular Medicine (Hybrid)
About The Position
Serves as an extension of the Chair in an academic department, with delegated authority to perform professional-level programmatic or administrative functions. Provides a broad range of administrative services supporting the goals of the Chair and department and the overall mission of the institution. Executes administrative duties with minimal direction, including managing time-critical, sensitive, and confidential information. Directs and coordinates daily office or department operations and serves as a staff resource and liaison with internal and external groups, offices, and constituents. The position is based in a standard office environment at UTMB’s main campus or another location and uses standard office and classroom equipment. Salary range is $53,440.00–$66,800.00, commensurate with experience.
Requirements
- Bachelor’s degree or equivalent in a related field.
- Four years of related experience.
Responsibilities
- Manage the Chair’s calendar, schedule, and travel needs while preserving time for strategic planning as needed.
- Serve as a staff resource and liaison with internal and external groups, offices, and constituents.
- Direct and coordinate daily office or department operations.
- Manage administrative services, which may include developing meeting agendas, taking meeting minutes, tracking and monitoring projects, typing and proofreading correspondence, preparing expense reports, revising the Chair’s schedule and calendar, and planning organizational events and meetings.
- Facilitate faculty and staff recruitment, including building itineraries, arranging travel, and escorting guests around campus, as needed.
- Coordinate department events as directed, including securing space and equipment, arranging food, preparing invitations, announcements, and agendas, making travel arrangements and reservations, and assisting during events.
- Compile, collect, and prepare data, statistics, and other information and materials for meetings and lectures.
- Advise the Chair on departmental and institutional policy, procedural, and operational issues.
- Manage routine departmental administrative tasks as assigned, such as timekeeping, ordering supplies, processing invoices, filing reports, and managing special projects.
- Interpret and execute applicable rules, regulations, and policies, and adhere to departmental internal controls.
- Work cooperatively and collaboratively with leaders and staff to build a high-functioning team that sets and achieves goals.
- May participate in budget planning and development activities.
- Perform other duties assigned by the Chair and related duties as assigned.
- Help ensure deadlines are met and provide the executive with a weekly and forward-looking view of upcoming deadlines and requests.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
