Assistant to Sr. Associate Dean & Associate Dean

University of Pittsburgh • Pittsburgh, PA

1d

About The Position

This role serves as the primary support to senior and executive-level roles, coordinating with associated teams. The position involves managing office workflow, projects, and schedules, acting as the main liaison between internal and external stakeholders. Key duties include developing agendas and meeting materials, coordinating special events, scheduling meetings, managing correspondence, and providing information to inquiries via email, phone, or in person. The role also requires preparing and editing various technical documents such as financial reports, presentation materials, procedural manuals, and routine correspondence, ensuring confidentiality. Additionally, the position assists with budget preparations, makes purchases, reconciles expenses, and performs clerical duties like electronic filing, travel coordination, and data entry.

Requirements

• Associate's Degree
• 1 year of experience

Responsibilities

• Serves as the primary support to senior and executive level roles; coordinates with associated teams.
• Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders.
• Develops agendas and meeting materials; coordinates special events.
• Schedules outlook meetings, answers emails and provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and mtg requests.
• Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Assists with budget preparations, makes purchases, collects receipts to reconcile expenses and sometimes verifies billing.
• Performs a variety of clerical duties, including filing paperwork electronically on OneDrive, coordinating travel arrangements, and data entry.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree