Assistant to Institute Director - McDonnell Genome Institute

Washington University in St Louis • Forest Park, GA

1d • Onsite

About The Position

McDonnell Genome Institute (MGI) is looking for a highly motivated administrative professional to join our team. This position serves as a liaison, ensuring the Executive Director receives and delivers clear communication and executes projects, processes, and deliverables accurately and effectively.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (5 Years)
• Administrative Organization
• Communication
• Confidentiality
• Microsoft Office
• Office Equipment
• Prioritization
• Time Management

Nice To Haves

• Excellent organizational and communication skills.
• Demonstrated ability to exercise a high level of discretion and confidentiality.
• Two years of college or business school.
• Five years of experience in a business or medical setting.
• Grant exposure or experience.
• Government Grants
• Interpersonal Communication

Responsibilities

• Schedules meetings and conference calls for the Executive Director.
• Monitors, responds to and follows up on various Director and Center communications.
• Assists in preparing annual strategic plan, including gathering information, updating the report, coordinating meetings and presentations.
• Prepares recommendation letters and correspondence for collaborators, faculty job searches etc.; monitors and acts upon various communications for the Director, all informed and assisted by AI resources and applications where and when appropriate.
• Schedules travel for meetings and conferences; oversees travel for visitors (collaborators, faculty and postdoc recruiting, etc.).
• Provides administrative assistance to Assoc Director of MGI and other Institute faculty members as requested, maintaining their calendars, scheduling conference rooms/zoom meetings/conference calls, CV and NIH Biosketch.
• Creates requisitions and tracks POs in Workday for purchases submitted for the office of the Executive Director and the Milbrandt laboratory.
• Plans and/or assists with various aspects of meetings & events hosted by the MGI, including annual picnic, holiday celebration, and the state of the MGI address, and strategic alignment meetings w/ Institute center leaders and with Milbrandt lab events and logistics.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• 403(b) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED