Administrative Assistant to Executive Director

Prestonwood Baptist Church • Richardson, TX

1d • Onsite

About The Position

Provides administrative support to the Executive Director of Prestonwood Pregnancy Center (“PPC”) to support PPC’s daily operations.

Requirements

• Growing relationship with Jesus Christ as Lord and Savior as an active member of a Bible believing and preaching ministry
• Pro-life in word and pro-love in action
• Excellent attention to detail
• Ability to work effectively with other staff
• Strong communication skills, both written and oral
• Intermediate to Advance skills in Microsoft Office products
• Able to work a Monday – Friday schedule with flexibility for PPC and PBC scheduled events
• Able to work at a desk with a computer screen for extended periods of time, perform occasional activities that require moving one’s whole body, such as balancing, walking, stooping, pushing, pulling, lifting up to 20 lbs. without assistance

Nice To Haves

• Previous experience supporting a senior or executive staff member preferred
• Bilingual Spanish/English helpful

Responsibilities

• Provide administrative assistance to the Executive Director by: Managing calendar, Scheduling appointments and meetings, Answering telephone, Ordering office supplies, Composing and creating correspondence, Compiling informational letters, brochures, etc.
• Provide support as needed for meetings, events, and projects in which the Executive Director will be involved, including: Preparing meeting agendas and reports, Ordering and picking up food, Setting up and taking down meetings, Taking meeting minutes
• Respond to requests and inquiries from external sources and from other Prestonwood Baptist Church (“PBC”) entities on behalf of the Executive Director
• Run required reports and assist with reporting of analytics
• Submit purchase orders, check requests, contract requests and other required financial related items and ensure compliance with PBC policies
• Understand fully the PBC church programming software to enter events, details, and work orders
• Interface with onsite vendors, as needed
• Oversee travel arrangements for the Executive Director
• Reconcile the Executive Director’s credit card statement monthly
• Assist Executive Director’s direct reports as assigned
• Maintain employee files
• Ensure the Executive Director is informed about staff birthdays, anniversaries, absences, and other important staff related information
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree