Assistant to Director; Artist Liaison
About The Position
Gagosian is seeking a full-time Assistant to Director to join its Beverly Hills team. The role works closely with gallery leadership in a dynamic, client-facing environment, with an emphasis on sales support, client relationship management, and coordinating artwork transactions. The ideal candidate understands the contemporary art market, communicates exceptionally well, and can manage multiple priorities in a fast-paced environment. The position provides organizational and logistical support to the Director, including managing correspondence, scheduling, travel arrangements, expense reports, documentation, electronic records, and internal files. It also supports exhibitions and related projects, facilitates communication across gallery teams, and helps ensure projects and client requests are completed on time. Sales and client-relations work includes preparing and tracking consignment agreements, insurance appraisals, and other documentation; supporting sales communications and administrative tasks; coordinating post-sale invoicing and artwork shipments; maintaining client records; and organizing client viewings. The Assistant may conduct exhibition and artwork walkthroughs for clients when the Director is unavailable. Additional projects, research, and responsibilities may be assigned as needed. Additional hours may be required for exhibitions, openings, and other gallery events.
Requirements
- Strong organizational skills and the ability to manage multiple projects, prioritize competing deadlines, and maintain exceptional attention to detail.
- Excellent written and verbal communication skills and a professional, thoughtful approach to client interactions.
- Ability to work independently, anticipate needs, and exercise sound judgment in a fast-paced environment.
- Discretion and professionalism when handling confidential information and sensitive client matters.
- Strong interpersonal skills and a collaborative approach to working across teams and departments.
- Proficiency in Microsoft Office, Google Workspace, Adobe Creative Cloud, and database management systems.
- Flexibility to work additional hours as needed for exhibitions, openings, and other gallery events.
Nice To Haves
- Bachelor’s degree in art history or a related field preferred.
- At least two years of relevant experience in a contemporary art gallery, auction house, or comparable arts organization preferred.
Responsibilities
- Provide organizational and logistical support to the Director, coordinating daily priorities and ongoing projects.
- Manage correspondence, scheduling, travel arrangements, and expense reports as needed.
- Organize and maintain documentation, electronic records, and internal files.
- Monitor competing deadlines and follow up proactively on outstanding requests and deliverables.
- Assist with additional projects, research, and responsibilities as needed.
- Collaborate with the Director and gallery teams on exhibition planning and execution and related projects.
- Engage and communicate with individuals throughout the gallery, including clients, on the Director’s behalf.
- Coordinate communication across departments to support timely completion of projects and client requests.
- Prepare, execute, and track consignment agreements, insurance appraisals, and related documentation.
- Support the Director’s communications by drafting correspondence, gathering information, and preparing materials.
- Assist the Director throughout the sales process with administrative tasks, communications, documentation, and materials.
- Coordinate post-sale activities, including invoicing, artwork shipments, and communication with internal departments.
- Conduct client walkthroughs of exhibitions and artworks on view when the Director is unavailable.
- Organize client viewings and help provide a welcoming gallery experience.
- Maintain accurate client records and contact lists.
Benefits
- Comprehensive benefits suite through Cigna, including a fully subsidized employee-only HSA plan
- MetLife pet insurance
- 401(k) retirement savings plan with a company match
- Employee discount on Gagosian products and publications
- Corporate memberships to museums
- Pre-tax flexible spending, dependent care, and commuter benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
