Assistant - Technology

United Talent Agency•Los Angeles, CA

2d•$23 - $26

About The Position

UTA seeks a highly organized and proactive assistant to provide dedicated support to leadership within the Technology organization. This role serves as a trusted partner to executive leadership, managing complex schedules, coordinating strategic initiatives, facilitating communication across teams, and ensuring the efficient operation of the Technology leadership team. The ideal candidate thrives in a fast-paced environment, exercises exceptional discretion, anticipates executive needs, and possesses outstanding organizational and communication skills.

Requirements

Bachelor’s degree strongly preferred
2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above
Experience working within the technology industry or with technology-focused leaders is a plus
A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs
Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly
Excellent written and verbal communication skills with a sharp attention to detail
Proven discretion when handling confidential or sensitive information
Interest in and comfort with technology, with the capability to support tech-savvy executives
Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance.

Responsibilities

Provide high-level administrative support to the CTO and Senior Vice President, including complex calendar management, meeting prioritization, and coordination across multiple time zones
Manage detailed domestic and international travel arrangements, including multi-leg itineraries, accommodations, transportation, and expense reconciliation
Act as a liaison between Technology leadership, internal stakeholders, external partners, and clients, ensuring timely communication and follow-through
Prepare, edit, and organize presentations, reports, meeting materials, and executive communications on behalf of leadership
Coordinate Technology leadership meetings, department-wide communications, leadership offsites, and special projects, ensuring action items are tracked to completion
Support planning and execution of strategic initiatives by monitoring milestones, gathering updates, and facilitating cross-functional collaboration
Manage executive expenses, invoices, purchase requests, and budget-related administrative activities
Maintain strict confidentiality when handling sensitive business, personnel, and organizational information
Anticipate the needs of the CTO and Senior Vice President by proactively identifying priorities, resolving scheduling conflicts, and streamlining workflows
Assist with team engagement activities, onboarding coordination, and operational processes that support the Technology organization
Handle additional administrative and operational duties as assigned to support Technology leadership