Assistant Tax Administrator

Boyle County•Boyle County, KY

About The Position

Under the general direction of the Tax Administrator, the Assistant Tax Administrator organizes and processes occupational tax deposits and returns for the county and city and assists taxpayers. The role supports collection of license fees, maintains accurate tax accounts and records, helps businesses and self-employed individuals comply with program requirements, and coordinates with county, city, and other partners. Duties listed are typical and are not all-inclusive; supervisors may assign other tasks of a similar nature or responsibility level.

Requirements

High school diploma or GED.
2–3 years of general office experience.

Nice To Haves

Bookkeeping and/or tax collection experience preferred.

Responsibilities

Take deposits to the bank as needed.
Prepare daily Excel sheets and deposits for daily entry.
Work with software vendors on updates and system problems.
Select the development and usage of the license fee collection software system.
Research elevated problem returns and work with businesses to resolve issues.
Meet with the City of Danville regarding sharing account information.
Prepare tax bills and send them to taxpayers.
Work with the County Attorney, when necessary, on legal collection of unpaid tax accounts.
Provide quarterly reports and budget data, business trends, and general data to the County Treasurer and Economic Development Partnership.
Share information with other taxing districts when necessary.
Review returns to ensure quarterly payroll withholdings and net profit payments are correct, and follow up when corrective action is needed.
Comply with rules and ordinances concerning local tax collection.
Assist with occupational tax record retention and destruction.
Perform data entry, account maintenance, return entry, and batch reconciliation to the daily receipts ledger.
Perform other duties as needed to accomplish the collection of fees for the Boyle County Fiscal Court.
Review returns for accuracy and set up accounts.
Audit net profit returns as necessary to assist the Tax Administrator.
Update accounts upon receipt of an extension request.
Review annual reconciliations by verifying payments, sending notices if necessary, and posting finalized reconciliations in the computer system.
File daily and remove inactive files in accordance with Department of Libraries and Archives regulations.
Procure office supplies properly and stay within the department’s annual budget.
Maintain records and worksheets required for audit purposes.
Assist businesses and self-employed individuals with compliance with license fee program requirements.
Ensure license fee reporting forms are available and provided to businesses and self-employed individuals.
Monitor tax accounts for accuracy.
Run monthly delinquency reports for department use.
Perform initial steps in collecting unpaid tax accounts and follow the County’s collection policy.
Inform the Kentucky Secretary of State of changes to collection charges.
Work with auditors during fee and fiscal court audits.
Make on-site visits to businesses as required to inform them of county and city tax ordinances.
Key in returns, match them to Excel spreadsheets, run daily receipt reports, and send corrected invoices to taxpayers when errors are found.
Assist coworkers with necessary duties.