Assistant Supervisor for Administration - Middlesex Superior Court

Massachusetts Trial Court•Lexington, MA

1d•$69,398 - $102,281•Onsite

About The Position

Performs specialized administrative and operational support duties for a Department Head and Court Operations Supervisor. Performs administrative functions relating to payroll, human resources, and purchasing. Prepares a variety of specialized court department documents and maintains files. Supports the ongoing operations of the court A/V technology equipment and serves as a liaison with the Judicial Information Systems Department (JISD). May oversee and provide training to other administrative or court office staff. May provide guidance to more junior roles within a court office.

Requirements

Associate's Degree from an accredited college or university
Four (4) years of related work experience
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Modern office equipment, including computers, applicable business software, and A/V equipment
Inventory assessment and management
Departmental and court policies and procedures
Basic payroll and onboarding processes
Current office and clerical practices and procedures
Budget and accounting principles
Data reporting tools
Customer service
Multi-tasking
Organization and time management
Leadership
Establish effective working relationships with others
Maintain standard operations of A/V equipment
Order office supplies
Perform basic mathematical tasks
Prepare clear and accurate reports
Maintain appropriate records
MS Office and other business technologies
Properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

Responsibilities

Performs administrative duties for an assigned court office, including human resources issues, payroll, ordering supplies, and preparing payment vouchers, and contracts.
Supports the Department Head and Court Operations Supervisor with confidential matters, including communications and maintaining personnel files.
Assists with the onboarding of new employees.
Communicates Human Resources policies and procedures on leaves, time and attendance, health and safety matters, and provides training as needed.
Provides office and procedural support as needed, including answering the telephone and greeting/screening visitors.
Monitors and supports a variety of court tactics and initiatives, including tracking projects from initiation to completion and ensuring projects are proceeding as designed and on schedule.
Assists in the management of priorities and departmental staff project deadlines.
Acts as liaison with other court offices, departments, and outside agencies as necessary. Arranges meetings and coordinates correspondence.
Maintains time and reporting information and prepares fiscal documents.
Maintains department records and invoices. Monitors inventory and orders supplies.
Monitors and tracks expenditures, troubleshoots problems, prepares reports, and manages invoices.
Supports the day-to-day operations of any A/V related technology used in the court to ensure reliable and effective operation, escalating issues to JISD as necessary.
Provides technical support for court events, ceremonies, and proceedings.
Makes technology equipment recommendations including helping users assess needs and providing justification for equipment and services.
Works with the JISD Department to assist in effective information technology asset management.
Assists with onboarding new employees on their technology business needs.
Performs other duties as required.