Assistant Supervisor Case Administration - Haverhill District Court

Massachusetts Trial Court•Haverhill, MA

21h•$69,398 - $102,281•Onsite

About The Position

Supervises staff and assigns and reviews work to ensure effective daily operations of the assigned unit. Performs case processing responsibilities including processing dockets, appeals, probation transfers, and e-filing (if applicable). Trains new employees, provides technical assistance to staff and the public, and addresses operational challenges as needed. This position will supervise the Civil Department. This posting is for current employees of the District Court, Clerk’s Office Department only.

Requirements

Associate degree from an accredited college or university
Five (5) years of related work experience, preferably in case management
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Knowledge of case management procedures.
Knowledge of principles and practices of employee supervision.
Knowledge of modern office equipment and technologies, including computers and applicable software.
Knowledge of docket reporting requirements.
Knowledge of basic financial recordkeeping.
Knowledge of court policies and procedures.
Skill in customer service.
Skill in leadership.
Skill in troubleshooting.
Ability to establish effective working relationships with others.
Ability to prepare clear and accurate reports.
Ability to maintain appropriate records.
Ability to communicate effectively, both orally and in writing.
Ability to work independently and follow oral and written instructions.
Ability to maintain confidentiality of information.
Ability to identify problems and recommend improvements to case processing activities.
Ability to monitor case processing activities to maintain quality control standards.

Nice To Haves

This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

Responsibilities

Supervises the work of assigned staff, including assigning and reviewing work, and providing guidance.
Maintains accuracy and completeness of cases and records.
Schedules hearings, pulls cases for hearings, and ensures dockets are accurate.
Responds to and resolves issues that arise from the public, attorneys, and agencies pertaining to civil procedures.
Processes bill and batch transmittals. Maintains accurate financial records and prepares expenditure reports.
Serves as a liaison between the work unit and other offices and outside agencies for the distribution and collection of information and to resolve operational issues.
Provides customer service to attorneys, litigants, law enforcement personnel, and the public. Serves as a point of contact for information concerning cases processed within the major work unit.
Supervises the collection and reporting of statistics concerning cases processed.
Trains staff in the use of automated systems, case management business process, and other applicable software.
Performs other duties as required.