Assistant Superintendent of Structural Maintenance (0923) - SF Recreation and Parks (165382)

City and County of San Francisco•San Francisco, CA

13d•Onsite

About The Position

Under the direction of the Superintendent of Structural Maintenance, this position is responsible for managing the day-to-day functions of nine (9) shops, fifteen (15) trades, including co-managing with the Superintendent supervision of all shop supervisors engaged in the repair, maintenance and construction of park infrastructure and grounds. The San Francisco Recreation and Park Department stewards one of the premier urban park systems in America. The Structural Maintenance Yard (SMY) provides superior, professional maintenance services to ensure Recreation and Park facilities foster a sense of community pride and well-being, and meet the high expectation and need of park patrons. SMY is organized into 9 shops and 15 trades, including Carpenters, Cement Masons, Electricians, Heavy Equipment Operations, Iron Workers, Painters, Roofers, Plumbers, Steamfitters, Sheet Metal Workers, and Stationary Engineers. SMY has three major functions: routine repairs/maintenance, deferred maintenance projects, and supporting RPD operational activities and events. Routine repairs and maintenance are performed daily to secure the safety and guarantee the operations of our facilities. Deferred maintenance includes capital-funded projects and philanthropy projects initiated through funding provided by donors for park improvements. The Structural Maintenance Yard includes 9 shops/15 trades and 104 employees who maintain recreation facilities citywide, completing about 15,000 work orders per year — roughly 300 each week.

Requirements

Possession of a Baccalaureate degree from an accredited college or university
Five (5) years of professional experience engaged in the maintenance and repair of buildings and grounds, two (2) years of which must include supervisory experience
Possession of a valid California Driver's License.

Nice To Haves

Professional experience working in a public parkland environment.
Knowledge of Lean processes improvement principles and practices.
Demonstrated experience holding staff accountable to performance standards, work order completion, and operational deadlines in a high-volume, fast-paced maintenance environment.
Demonstrated ability to make sound, timely decisions to meet rapidly changing deadlines and priorities due to emergencies, last-minute requests, or competing multi-trade project demands.
Experience operating within a shared leadership model in a large, multi-trade, high volume centralized maintenance operation; co-managing shop supervisors.
Experience with computerized maintenance management systems (e.g., TMA), and data reporting in a high-volume maintenance environment.
Experience coordinating with multiple divisions and stakeholder groups in a complex public agency environment.
Knowledge of labor relations, MOU provisions, and collective bargaining unit requirements or willingness to learn.
Experience integrating new facility acquisitions into existing maintenance operations.
Experience working safely and efficiently in dynamic construction or facility maintenance environments.
Experience managing operations, multi-trade crews, and large-scale structural maintenance projects within public park systems and recreational facilities.

Responsibilities

Directs, assigns, reviews and approves the work of subordinate craft personnel engaged in the repair, maintenance and construction of park infrastructure, equipment, vehicles, apparatus, fencing, foundations and complements (e.g. painting, fountains, curbing, etc.) necessary to successfully execute related projects.
Plans, monitors and delegates work order requests to craft supervisors to maximize the efficiency of repair and maintenance work using the department’s Total Managed Assets (TMA) database system; monitors TMA and work order data dashboard for the yard; implements annual reset meetings.
Communicates orally and in writing in a professional and effective manner with division heads, craft supervisors, vendors/contractors, site administrators, private businesses and personnel from other City departments necessary for the completion of project; acts as a representative of the Recreation and Park Department at meetings with the public, contractors, planners, architects, designers, City officials, staff, agencies and businesses.
Plans and manages all Capital Plan Review and site walks between the yard and the Capital Division.
Directs detailed construction document plan review process for all department Capital renewal projects to ensure compliance with design specification standards; Directs detailed construction document plan review process for all department Capital renewal projects necessary to perform preventive maintenance as part of designed project life cycle.
Supports the Superintendent of Structural Maintenance in managing an annual budget for renovation, maintenance and construction operations by monitoring and forecasting budget expenditures.
Works closely with Employee Health and Safety in support of document requests, quarterly and annual inspections, and other required incidents as they arise.
Works with other City agencies to requisition quotes for materials.
Works with Partnerships Division to secure needed funding for Deferred Maintenance or small maintenance projects.
Supports the Superintendent of Structural Maintenance in monitoring operations, maintenance and repair activities of subordinate craft personnel to ensure compliance with OSHA safety requirements and established policies and procedures.
Researches new or improved maintenance methods, materials, supplies and tools for the purpose of improving building, construction and maintenance work functions of the department’s Structural Maintenance Yard.
Inspects projects (i.e. repair, maintenance and construction) to ensure deadlines and objectives are completed according to project schedule; inspects projects (i.e. repair, maintenance and construction) to ensure subordinate craft personnel are safely and effectively using time, equipment and tools.
Prepares specifications for the requisition of materials, supplies and equipment necessary for the completion of projects by using computer applications and software (e.g. Microsoft Office, including Teams and Outlook).
Leads the implementation of organizational development initiatives at the Structural Maintenance Yard including Lean management principles by modeling and applying Lean principles to work organization and maintenance/repair production.
Oversees the yard fleet while working closely with Shop Supervisors to forecast fleet needs and the Manager of Fleet.