Assistant Superintendent Human Resources

Middlesex Sheriff’s Office•Woburn, MA

16h•Onsite

About The Position

The Middlesex Sheriff’s Office (“MSO”) is seeking a qualified professional for the position of Assistant Superintendent / Human Resources (“Assistant Superintendent”) to work as part of the senior management team in the MSO’s Administrative Office, located in Woburn, MA. Under the direct supervision of the Special Sheriff, the Assistant Superintendent is responsible for the overall day-to-day operation of the MSO’s Human Resources Division (“HRD”). The Assistant Superintendent will be a strategic and proactive human resources expert who has exceptional operational strengths and offers strong organizational leadership. The hours of work will be 8:00a.m. to 6:00p.m. flex, Monday through Friday. The Assistant Superintendent will be required to respond to any HRD needs when required and depending on the needs of the MSO. The hours of work and days off are subject to change and based on the discretion of management. This is a full-time, exempt, at-will employment position.

Requirements

Eight to (8) to ten (10) years of progressive human resources management experience, correctional setting preferred.
Proven working knowledge of basic principles and practices of public human resources management
Strong listening skills and the ability to solve problems and de-escalate situations in a timely manner
Strong conflict resolution, analytical and diplomacy skills
Ability to build collaborative relationships with internal and external stakeholders
Proven ability to work independently in a fast-paced environment, oriented, able to handle a large volume of work and pay close attention to detail
Sound oral, written, organizational, time management and decision-making skills with the ability to maintain comprehensive and cohesive records
Ability to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations
Possess the capacity to work in a high stress environment on a regular or continuous basis and complete tasks that are time sensitive all while maintaining a positive attitude
Working knowledge of payroll and human resource management systems
Proficient in all Microsoft applications
Must have an active valid driver’s license, the right to legally operate a motor vehicle in Massachusetts and pass a criminal background check, which includes medical, drug (including marijuana) and psychological screenings.

Nice To Haves

Bachelor’s degree, preferred
SHRM Senior Certified Professional (SHRM-SCP) or SHRM Certified Professional (SHRM-CP) credential, preferred

Responsibilities

Responsible for supervising and managing all employees within the HRD and payroll department
Developing, implementing, evaluating and advising all MSO employees on human resources policies and procedures
Ensuring all HRD programs are based upon the goals and objectives of the MSO while meeting standards set forth in organizational policies and procedures, as well as those set by the American Correctional Association (“ACA”) and Massachusetts Department of Corrections (“DOC”) regulations
Supervising and working in conjunction with the Assistant Human Resources Director and Payroll Director to ensure the sound day-to-day operation of the HRD and payroll department
Ensuring there is consistent engagement with the Chief Financial Officer (or their designee) regarding the forecasting, monitoring and reporting of all payroll expenditures at the MSO
Overseeing new employee recruitment, orientation and training, and also working with MSO management and employees on training and performance evaluations
Ensure that all employment positions are prepared for both internal and external posting
Facilitation of promotional examinations in conjunction with collective bargaining agreements
Overseeing the hiring/onboarding process for new employees, including but not limited to entrance examinations, background investigations, interviews of new employees, processing all required federal and state employment forms
Maintaining confidentiality and security of employee information; including personnel, medical and discipline files
Overseeing the processing of all employee health/dental/vision/life insurance benefits
Managing all employee leave benefits, including but not limited to, federal and state authorized employee leave as well as employee leave subject to collective bargaining agreements and MSO policy and procedure. Employee leave benefits include, but are not limited to: accrued vacation, sick, personal, compensation, Family Medical Leave Act (“FMLA”); Paid Family Leave Act (“PFML”); Small Necessities Leave Act (“SNLA”); Massachusetts Earned Sick Time (“EST”); Military Leave; Domestic Violence Leave and; Maternity/Paternity Leave
Supervising and working in conjunction with the Americans with Disabilities Act Coordinator on all facets of the MSO’s reasonable accommodation process
Overseeing employee industrial accident claims and associated benefits
Supervising and working closely with the MSO Peer Support Coordinator and the MSO’s licensed professional Employee Assistance Provider (“EAP”) vendor
Acting as the MSO’s Diversity and Harassment Prevention Officer
Responsible for investigating and addressing all employee complaints
Ensuring any required reporting for human resources and/or payroll are developed and submitted in a timely and accurate manner
Assisting all MSO employees as they navigate through the retirement process with the State Board of Retirement. Also, assisting current retirees with any questions or issues they may have regarding their retirement benefits
Responsible for negotiating collective bargaining agreements, in addition to any impact bargaining requirements with multiple unions
Ensuring strong labor relations with all bargaining units by responding to union grievances and assisting the legal department with arbitration proceedings, including drafting responses and testifying when necessary
Drafting and issuing employee discipline in accordance with MSO Policy and Procedure and applicable collective bargaining agreements
Updating and maintaining MSO staffing analysis and organizational charts
Maintaining strong communication and working relationships with facility administration, correctional personnel, contracted providers, and outside agencies
Evaluating and recommending methods of improving operational efficiency and cost effectiveness
Facilitating routine meetings with human resources and payroll team members to ensure effective communication with staff on all shifts
Performing and/or assisting in all other duties as required by the Special Sheriff (or designee)