Assistant Secretary to the Board & Executive Project Manager

Franklin & Marshall College • Lancaster, CA

22h • Onsite

About The Position

Franklin & Marshall College is recruiting for a full-time Assistant Secretary to the Board & Executive Project Manager. This dual-focused role ensures seamless governance operations while supporting institutional programs and strategic initiatives coming out of the Office of the President. Serving to ensure smooth operations, communications, and execution around the board and other special projects, this position manages projects and facilitates work among trustees, the President, and college leadership. The ideal candidate possesses a high degree of discretion, exceptional organizational capabilities, excellent communication skills, and strong abilities to manage and execute projects.

Requirements

• Bachelor's Degree or equivalent combination of experience and training.
• At least 5 years of relevant experience with administrative and clerical procedures.
• Prior experience supporting executive leadership, governance boards, or managing cross-departmental projects.
• High level of accuracy in minute-taking, records management, and document preparation.
• A high degree of professionalism and the ability to maintain strict confidentiality.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Technical proficiency in relevant applications such as MS Office (Word, Excel, PowerPoint).
• Attention to detail.
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Nice To Haves

• Experience working in higher education or non-profit sectors.
• Prior work experience in an executive office environment.

Responsibilities

• Coordinate end-to-end logistics for Board and committee meetings, including scheduling, venue arrangements, catering, technology setup, managing invitations and RSVPs, and assembling event materials.
• Lead, track, and complete special administrative projects and strategic initiatives assigned by the President, Chief of Staff, or Secretary to the Board.
• Draft and distribute meeting agendas under the direction of the Secretary to the Board.
• Attend Board meetings to record accurate minutes and provide real-time administrative support, maintaining accurate, organized, and secure electronic and physical files for Board records.
• Research, compile, and prepare comprehensive briefs, reports, and presentation materials for executive review and institutional decision-making.
• Maintain updated trustee contact lists and committee records while facilitating clear, continuous communication between trustees and the Office of the President through mailings, announcements, and emails.
• Collaborate with college leadership and departmental stakeholders to track progress on institutional priorities originating from the Office of the President.
• Maintain high familiarity with College Bylaws and governing documents to guide administrative processes.
• Research and compile information on governance best practices to support ongoing Board development initiatives.
• Perform all other duties as assigned by the President, Chief of Staff or the Secretary to the Board.

Benefits

• health coverage
• dental
• vision
• generous retirement savings plan contributions
• education benefits for employees, spouses and dependent children
• access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries
• access to College performances, lectures, and events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level