ASSISTANT SCHEDULER

ADVANCE KIDS GROUP•Rancho Cordova, CA

1d•$21 - $23•Onsite

About The Position

The Assistant Scheduler is responsible for creating and maintaining various schedules, including master schedules, open/close schedules, recess and lunch schedules, and assignment of Disaster Plan responsibilities. This role also involves assigning coverage for absences and call-outs, managing daily schedule changes, and making adjustments in the billing software program. The Assistant Scheduler will also assist other schedulers, print and process billing for specific services, and create and post Speech and OT schedules, ensuring timely entry of billing information. Other duties as assigned.

Requirements

Minimum of a high school diploma required
2+ years experience supporting at the executive level
Ability to stand, sit, stoop, reach, push, and lift 30 pounds
Normal visual, vocal & hearing acuity
Use of a computer
Ability to travel via automobile
Must be able to pass criminal background check
Must be able to pass reference checks
Must provide immunization records including a negative TB test
Must provide education verification
Must possess a current driver’s license and proof of valid auto insurance
Must have reliable means of transportation
Availability to work a minimum of 40 hours per week
Strong knowledge of MS Office, including Word, Excel, and PowerPoint
Quality Control: Ability to be detail oriented with few errors. Should be able to stay focused without being easily distracted. Checks own work for accuracy. Excellent organizational skills are required.
Integrity: Ability to be honest and has internal guiding principals that are not compromised. Treats others with respect. Represents AK philosophy. Represents self and company in a professional manner. Understands and adheres to all company policies and procedures.
Communication: Excellent communication skills including writing skills and demonstrated ability to structure large amounts of information in a written document that is clear and easy to understand. Effective interpersonal communications with staff at all levels. Respond to emails and phone calls in a timely manner (within 48 hours when not on LOA or sooner if urgent). Direct all concerns/problems to the director(s) you support. Communication that involves informing or seeking of approval should be submitted to the director(s) you support. Information that is of confidential nature is never to be discussed with others without the approval of the director(s).
Relationships: Ability to build positive business relationships with others through good interpersonal and group communication skills. Maintains a positive attitude.
Adaptability: Ability to be adaptable and flexible, embrace change and see it as an opportunity. Welcomes and applies feedback to improve performance.
Accountability: Every team member is 100% accountable to the team. Accept responsibility for your respective contributions to the failures and errors of the team. Refrain from assuming that he/she knows the intention of another member. Concentrate efforts on solutions and refrain from complaining, finger pointing, passing on of accountability. Ability to follow directions and to set and achieve goals. Notifies director(s) when there is a lack of progress or significant gains of subordinates.
Teamwork: Ability to handle team conflict. Ability to work collaboratively with others. Respect the opinions and positions of fellow team members. Allow others to speak freely and respectfully before commenting or responding.
Decision-making: Ability to wade through information, comprehend what’s relevant, make a well-considered decision, and take action based on that decision.
Cognitive Attributes: Intelligence, Basic Problem Solving Skills, Critical Thinking Skills, Creative Thinking Skills, Ability to Learn, Absorptive Capacity.
Strategic Attributes: Ability to Prioritize, Complex Problem Solving Skills, Adaptability.
Social Attributes: Communication Skills, Social Awareness Skills, Social Judgment Skills, Collaboration Skills, Relationship Building Skills, Multicultural Awareness and Sensitivity.

Nice To Haves

Prior supervisory experience is not required.

Responsibilities

Creates and posts master schedule
Inputs master schedule into CR
Updates and maintains open/close schedule
Updates and maintains recess and lunch schedules
Updates and maintains assignment of Disaster Plan responsibilities
Assigns coverage for LOA’s and call outs
Creates and posts all daily schedule changes
Make adjustments to employee schedules in the billing software program as changes occur
Assist other scheduler in scheduling duties
Prints and process billing for Split funded, Speech and OT
Print and process DDS billing sheets
Creates and posts Speech and OT schedules
Enter Speech billing by the 15th and end of the month