Assistant - Safety (Human Resources)

J.J Taylor Distributing, Inc. - J.J. Taylor Companies, Inc. - National Equipment Dealers, LLC•Tampa, FL

1d•Onsite

About The Position

The Safety Assistant will be responsible for a variety of tasks related to maintaining safety compliance and records within the Human Resources department. This role involves data entry, record keeping, communication with managers, and assisting with safety initiatives. The ideal candidate will have strong organizational skills, intermediate computer proficiency, and knowledge of safety regulations.

Requirements

Able to communicate effectively with others and listen attentively when others are speaking.
Able to work effectively in a multi-tasking environment.
Able to organize and prioritize tasks and time to ensure timely completion of tasks and projects.
Able to work constructively under stress and pressure.
Able to diagnose problems and apply accurate knowledge in solving them.
Possesses ability to make sound, pragmatic, and timely decisions.
Able to interact well with others and build effective working relationships; shows empathy and sensitivity to others.
Able to work independently with minimal supervision.
Able to effectively mediate conflict situations.
Able to effectively enforce all safety and security rules and procedures; leads by example.
Knowledge and understanding of principles of investigative reporting.
Knowledge of OSHA and other safety and security laws and regulations.
Able to write comprehensive and clear safety and security reports.
Able to attend accurately to details in order to keep detailed safety and security records.
Possesses intermediate computer skills.
Able to utilize Microsoft Office computer applications, including Word, PowerPoint, Excel, and Publishers.
Knowledge of HR Vantage.

Nice To Haves

Bachelor’s degree preferred or equivalent Human Resource and Safety experience.
Proficient in Microsoft Office applications.

Responsibilities

Facilitate entering all training records into HRIS (YEARLY OSHA TRAINING, NEW HIRE TRAINING, SPECIALIZED SAFETY TRAINING).
Respond to expiring certification (DOT CARD/FORKLIFT LICENSE/ AUTO DECLARATION PAGE) email and disseminate information and follow up with applicable managers to maintain compliance.
Maintain certifications for driver’s licenses, taxable auto insurance and DOT cards and records information into HRIS system and files original copies with HR.
Maintain records for all incidents, injury, accident claims for general liability/ automotive/worker’s compensation and enters all necessary information into the HRIS system.
Work in conjunction with Human Resource generalist to maintain all driver DOT files.
Complete all DOT verifications for all Florida locations.
Respond to all potential license issue notifications, communicate those issues with applicable managers in addition to maintaining tracking spreadsheet.
Add all drivers into driver monitoring system on a consistent basis, while also auditing system.
Create Badges as needed for new hires and existing employees, in addition to activating them in Salto, and HRIS.
Assist with monthly Safety Committee meeting preparation and notes.
Assist with disseminating safety shoes vouchers to employees and process payroll deductions.
Process all requirements related to separation emails.
Maintain monthly safety documents for bonuses and tracks in spreadsheets.
Track behavior events in Lytx weekly and ensuring accountability policy is applied.
Conduct New Hire Safety Orientation.
Order safety materials or supplies as needed for the facility.
Collaborate with department supervisors and managers to develop monthly safety talks.
Work on special safety projects (Evacuation Drills, Emergency Action Plan Year Update).
Perform other duties as assigned.