Assistant Registrar

South College•Farmers Branch, TX

3d•Onsite

About The Position

The Assistant Registrar is an integral part of the administrative team and is responsible for providing academic support services for prospective students and new enrollments. The Assistant Registrar will report to the Registrar and will work closely with the Director of Student Success and Director of Admissions to provide responsive, high quality, services to current and prospective South College Students. This role involves complex cognitive activities, advanced verbal and written communication often in stressful situations involving students or co-workers, and a fast-paced work environment requiring quick adaptation skills in a changing strategic and tactical workplace.

Requirements

Bachelor’s degree
Experience in post-secondary records processes and systems preferred
Strong interpersonal and communication skills
Experience with MS Word and Excel
Prior use of CampusVue preferred
Maintenance of student records including receipt and/or issuance of transcripts
The ability to complete unofficial transcript evaluations
Strong organizational and technology skills
Willingness to adapt to changing assignments, multiple priorities and deadlines
The capacity to assist in the planning, implementation and evaluation of events
Knowledge of curriculum planning including pre-requisites, co-requisites, and transferability of credits

Responsibilities

Ensures the accuracy and security of student academic records in accordance with FERPA, college policies, and standard records management practices.
Provides quality student service by producing timely and accurate grade reports, transcripts, verification of student enrollments/degrees, and other student information and interprets, explains, and enforces academic policies and procedures to students, faculty, staff, and parents.
Assists with the processing of withdrawals, cancellations, drops, program changes, prerequisite overrides, course substitutions, student name and address changes, and credit hour limit overrides.
Performs, in a timely manner, official and unofficial transfer of credit evaluations to facilitate student enrollment and assist academic advisors with course scheduling.
Ensure all procedures using the institutional administrative records system (Anthology) are completed accurately and timely.
Assists in determining Standard Operating Policies for the Office of the Registrar.
Assists Registrar with annual commencement ceremony.
Assist with admission testing as needed.
Adhere to all college policies as described in the job description, employee/faculty handbook, or other separate guidelines.
Contributes to the overall success of the Office of the Registrar by performing all other duties and responsibilities as assigned.