READVERTISEMENT (Casual Hire) Assistant Registrar

University of Hawaii • Hilo, HI

3d • Onsite

About The Position

This is a READVERTISEMENT for a Casual Hire Assistant Registrar position at Hawaii Community College. Casual Hire appointments are for short-term or part-time work and are temporary, typically lasting up to 89 days for full-time employees or up to 1 calendar year for part-time employees. Casual Hire employees are not eligible for most benefits provided to regular employees. The position involves processing admissions applications, responding to student inquiries, and performing various administrative functions related to student records and registration.

Requirements

• Possession of a baccalaureate degree in Business Administration, Education, Counseling, Social Sciences, Humanities, Liberal Studies, or a related field or equivalent education/training or experience.
• Equivalent combinations of education, training, and experience may be considered, provided they demonstrate the knowledge, skills, and abilities required to perform the duties of the position.
• Ability to provide a copy of academic transcript(s) appropriate to the position to verify all courses completed and/or degree conferred.
• Ability to provide official transcripts at the time of hire.
• Ability to provide a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., for transcripts issued outside the United States of America, verifying the degree equivalency to that of an accredited institution within the USA before date of hire.
• Ability to provide a statement outlining how you meet minimum (and desirable, if applicable) qualifications.
• Ability to provide names and contact information of three (3) references familiar with your job performance.
• Ability to provide a resume.
• All minimum qualifications must be met by the closing date.

Nice To Haves

• Letters of recommendation are welcome.

Responsibilities

• Process and review admissions applications and supporting documents, including transcripts, residency information, and other required materials.
• Respond to applicant and student questions regarding admissions requirements, application status, registration, student records, and related Admissions and Records procedures.
• Carry out Admissions and Records office functions in accordance with University of Hawaii System, State of Hawaii, and federal policies, procedures, rules, and regulations related to admissions, registration, Veterans Affairs education benefits, international student requirements, and student educational records.
• Prepare, update, and disseminate communications regarding admissions requirements and deadlines, registration, student educational records, Veterans Affairs education benefits, and other Admissions and Records functions.
• Participate in end-of-term processing and the creation, maintenance, review, and verification of student educational records.
• Review and update admissions, registration, and student records information in the college catalog, college website, forms, and other media to promote accuracy and consistency.
• Review and update the student degree audit system to accurately reflect approved program changes, course substitutions, waivers, and degree requirements.
• Collaborate with the student degree audit system builder and the Counseling, Advising, and Student Support Center to monitor registration error reports and research and resolve registration issues.
• Protect the confidentiality and security of applicant and student information in accordance with applicable laws, regulations, and University policies.
• Work outside normally scheduled hours, including evenings and weekends, as needed.
• Perform other related duties as assigned.

Benefits

• Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level