Assistant Registrar - Graduation

Kutztown University PASSHE•Kutztown, PA

3d•Hybrid

About The Position

The job is responsible for auditing a summary of each student’s program and plan in anticipation of degree conferral; act as liaison between Student, Registrar’s Office and Faculty Advisors to collect course substitutions, inform students of graduation status and ensure all workflow happens quickly and accurately; for programming, troubleshooting and maintaining electronic advisement audits; for diploma order, diploma cover order, collation and distribution (mailing) of diplomas; UG commencement program layout and submission; greeting students, answering questions and garnering correct diploma names at the graduation festival; diploma cover setup and distribution at graduation ceremony. Position will be responsible for creating and developing a new process and method to automate degree auditing, graduation approval and conferral using new tools including both Degreeworks and Banner, with a particular emphasis on maximizing the compatibility of both systems. Responsible for back-end transition of all processes related to graduation in Banner. Responsible for streamlining all aspects of this position to maximize efficiency and assimilate tasks such as graduation application process, graduation packet organization, degree auditing, communications related to degree auditing, and graduation reporting. This position will supervise one Clerical Assistant 2, and will be responsible for training, managing and reviewing this employee. The primary reason for the existence of the position is both to serve the University by having a person dedicated to protecting the school against inaccuracy and to ensure (and, by extension, promote) the integrity of a KU degree and to ensure an individual is dedicated to being available to troubleshoot, create and maintain the electronic degree audits that are used campus-wide. Further, the position exists to serve the students by both managing the graduation process (through auditing, conferral and diploma mailing) and by helping them to understand, navigate and properly complete the graduation process. The strategic outcome of this position is to ensure Kutztown University’s undergraduate students’ degree requirements are evaluated and that these students are, in turn, graduated with accuracy and in a timely manner. Further, to guarantee that degree audits are accurate and well-maintained.

Requirements

Bachelor’s Degree
Higher Ed experience
Experience in an office environment
Effective communication and writing skills.
Analytical, organizational and interpersonal skills.

Nice To Haves

Experience with Degreeworks
Experience with Banner
Experience with degree auditing
Experience with complex systems
Supervisory and training experience.
Knowledge of FERPA

Responsibilities

Auditing a summary of each student’s program and plan in anticipation of degree conferral.
Acting as a liaison between students, the Registrar’s Office, and Faculty Advisors to collect course substitutions, inform students of graduation status, and ensure all workflow happens quickly and accurately.
Programming, troubleshooting, and maintaining electronic advisement audits.
Managing diploma orders, diploma cover orders, collation, and distribution (mailing) of diplomas.
Handling UG commencement program layout and submission.
Greeting students, answering questions, and garnering correct diploma names at the graduation festival.
Managing diploma cover setup and distribution at the graduation ceremony.
Creating and developing a new process and method to automate degree auditing, graduation approval, and conferral using new tools including both Degreeworks and Banner, with a particular emphasis on maximizing the compatibility of both systems.
Managing the back-end transition of all processes related to graduation in Banner.
Streamlining all aspects of this position to maximize efficiency and assimilate tasks such as the graduation application process, graduation packet organization, degree auditing, communications related to degree auditing, and graduation reporting.
Supervising one Clerical Assistant 2, including training, managing, and reviewing this employee.