Assistant - Recreation Facility/Costuming & Set Design (Performing Arts Center) (PT)

Orange Beach, City of•Performing Arts Center, AL

10d•$18 - $20

About The Position

The Assistant – Performing Arts Center provides operational, administrative, technical, and event support for the Performing Arts Center (PAC) and related departmental programs, civic activities, and municipal performances. Under general supervision, the position serves as a point of contact and operational support for the public, City staff, school faculty, and contracted vendors, following established policies, procedures, and safety guidelines. Depending on operational needs and assignment, the Assistant supports event setups, live productions, facility resets, administrative tasks, and workspace maintenance. This position has no supervisory responsibilities. Assignments may involve clerical and production support, audio-visual lighting, or costuming and set design. Duties can include assisting with stage and equipment setup, event load-ins and load-outs, rehearsals and live performances, technical equipment operation, scenic and costume work, prop preparation, and backstage support. The Assistant also maintains organized and safe production spaces, performs routine cleaning and basic troubleshooting, and reports complex issues to supervisors. The position is part-time. The typical schedule is Monday through Friday, 9 a.m. to 3 p.m., with non-standard hours, including evenings and weekends, required for events and performances. The budgeted entry pay rate is $18.04–$19.84. Work is primarily at the Performing Arts Center, with possible support for events at other City facilities, in indoor and outdoor environments.

Requirements

High school diploma or equivalent.
Current and valid driver’s license.
Ability to work evenings, weekends, and non-standard hours based on event schedules.
Ability to lift up to 50 pounds and perform physical work related to event setup and teardown.
Strong communication and teamwork skills.
Strong customer service skills when interacting with performers, clients, and the public.
Ability to work in a fast-paced, event-driven environment.
Ability to understand and follow safety protocols and City policies.
Ability to lift, move, and position equipment safely.
An equivalent combination of education and experience sufficient to perform the essential functions may be considered.
For clerical/production assignments: knowledge of theatrical production workflows, stage terminology, rehearsal schedules, and stage-management documentation; ability to maintain production logs, prompt scripts, blocking notation, and contact sheets; ability to coordinate cues across technical departments and backstage crews; and proficiency with office tools, email, digital calendars, and data tracking.
For audio-visual lighting assignments: working knowledge of A/V equipment, lighting systems, and video technology used in live events; ability to support setup and operation of lighting consoles, sound boards, video playback systems, and related equipment; and ability to follow technical plans, instructions, and show documentation.
For costuming/set design assignments: knowledge of theatrical sewing, garment alterations, fabrics, garment care, pattern adjustments, set construction, hand and power tools, scenic painting, distressing, and prop building; ability to safely operate power tools and sewing machinery and handle scenic paints, adhesives, and solvents; skill with sewing machines, sergers, hand-sewing tools, and scenic painting techniques; and ability to follow sketches, renderings, patterns, and supervisor directions accurately.
Ability to meet the role’s physical demands, including extended periods of standing and physical activity, safe handling of tools and equipment, and responding to changing technical needs during events.

Nice To Haves

For clerical/production assignments: one year of hands-on experience in theatrical stage management, assistant stage management, or live production coordination.
For clerical/production assignments: demonstrated experience tracking show paperwork, including prompt books, blocking notation, prop lists, and rehearsal reports.
For audio-visual lighting assignments: hands-on experience supporting audio/visual, lighting, or live-event technical operations.
For audio-visual lighting assignments: experience working in a performing arts center, theater, or live-event venue.
For costuming/set design assignments: hands-on experience constructing, altering, or fabricating costumes, set pieces, or props for performing arts.

Responsibilities

Assist with setup, breakdown, and placement of staging elements, including risers, sets, props, pipe and drape, technical equipment, and set pieces.
Support event load-ins and load-outs and return equipment, tools, staging, and facility spaces to proper condition and storage.
Perform routine maintenance, cleaning, and basic troubleshooting of PAC equipment, tools, and production spaces; report complex issues and equipment concerns to supervisors.
Maintain clean, organized, and safe scene and costume shops, dressing rooms, storage areas, technical control spaces, and backstage areas as assigned.
Follow safety procedures and municipal protocols during stage setups, equipment handling, and event operations.
Provide operational support to the PAC Facility Manager, PAC staff, and contracted vendors during builds, technical rehearsals, and live events.
Operate City equipment and machinery, including scissor lifts, forklifts, A/V equipment, and specialized tools, as assigned and in accordance with training and safety requirements.
When assigned to clerical/production, assist with show performance and backstage work, including props, set pieces, and costuming.
When assigned to clerical/production, schedule and run rehearsals, record actor blocking, and prepare required materials and props.
When assigned to clerical/production, facilitate communication among directors, actors, designers, and production staff, and document changes for production consistency.
When assigned to clerical/production, coordinate lighting, sound, set changes, and actor movements during technical rehearsals; note cues and assist with calling performances as needed.
Provide clerical support, including communication, scheduling, documentation, and data management.
When assigned to audio-visual lighting, assist with videography, photography, and content capture for City performances, events, and marketing projects.
When assigned to audio-visual lighting, set up, operate, and tear down lighting, video, audio, LED screens, projection, and related equipment.
When assigned to audio-visual lighting, monitor equipment performance and respond to technical needs during live events as directed.
When assigned to audio-visual lighting, help prepare basic show files, including lighting cues and audio presets, and execute files during performances as needed.
When assigned to costuming/set design, assist with layout, fabrication, assembly, and scenic detailing of sets, backdrops, scenic pieces, and props according to design concepts and supervisor direction.
When assigned to costuming/set design, assist with costume construction, alterations, tailoring, fittings, sewing, laundering, pressing, and garment repairs.
When assigned to costuming/set design, perform scenic painting, distressing, texturing, and finishing as instructed.
When assigned to costuming/set design, source, track, craft, repair, and organize props for backstage use.
When assigned to costuming/set design, support backstage costume management, including quick-change setup, dressing assistance, garment tracking, and wardrobe maintenance.
Handle sensitive information confidentially; maintain a professional demeanor and communicate positively; attend meetings and professional development activities; comply with City, departmental, state, and federal policies and laws; promote the City; report punctually; and perform other duties as assigned.