Assistant Public Records Custodian

University of Wisconsin Madison•Madison, WI

5d•Hybrid

About The Position

The University of Wisconsin-Madison, the flagship campus of the University of Wisconsin System, is a research-intensive university serving approximately 51,000 students and employing more than 24,000 faculty and staff members. UW-Madison is an agency subject to the Wisconsin Public Records Law. The Office of Compliance provides program oversight for the Americans with Disabilities Act (ADA), Health Insurance Portability and Accountability Act (HIPAA Privacy), Title IX of the Education Amendments, the Wisconsin Public Records Law, data privacy, and for fair and impartial protected class discrimination complaint investigations. The Office collaborates with campus partners to mitigate compliance risk and promote ethical conduct throughout the university community. Situated in the Office of Compliance, the Assistant Public Records Custodian (APRC) reports to the Public Records Custodian, who serves as the institutional lead for public records compliance to fulfill the university’s obligations under the Wisconsin Public Records Law. The APRC performs administrative duties associated with the receipt and processing of public records requests; works closely with requesters to ensure appropriate communication; reviews, redacts, and releases public records in accordance with the law, and assists the Public Records Custodian to ensure a consistent and fair process. Additionally the APRC provides guidance and consultation to campus partners and stakeholders regarding public records requests; monitors institutional risk; and communicates risk and remediation strategies to leadership to ensure compliance. The APRC works collaboratively with a number of campus partners including the Office of Legal Affairs, Office of the Chancellor, Business Services, research units, and other units across the institution. The APRC will also assist with creating training materials, and engaging in outreach and office development in support of the Public Records unit. This a is majority in-person work position, with one day per week of remote work. The successful candidate must be able to work in person at UW-Madison within 6 months of hire.

Requirements

Minimum 3 years applying complex regulatory frameworks including public policy
Effective communication skills
Strong interpersonal skills
Ability to work collaboratively
Attention to detail
Bachelor's Degree required

Nice To Haves

Experience interpreting the Wisconsin Public Records Law
Understanding of HIPAA, FERPA, or other laws impacting higher education records
Experience in a higher education setting

Responsibilities

Collaborates with other institutional compliance subject matter experts to review procedures and make change recommendations to leadership
Assists with institution wide training and outreach
Provides consultation to internal and external partners related to the Wisconsin public records law
Assists leadership with developing and publishing compliance reports in accordance with established laws and regulations
Audits and serves as a subject matter expert and point of contact for potentially affected units and affiliated organizations, ensuring appropriate notices are issued relating to compliance