Assistant Property Manager Floater - New Jersey, NJ

Rose Associates Inc.•Mahwah, NJ

1d•$75,000 - $80,000•Onsite

About The Position

Rose Associates is seeking a dedicated, detail-oriented Assistant Community Manager to support day-to-day operations, resident relations, and administrative tasks at multifamily properties. The role supports the Community Manager and helps ensure the success of residential communities. The position is based on-site in New Jersey and requires working weekends. The employee must be available for after-hours emergencies and may be asked to perform duties outside their normal responsibilities as needed.

Requirements

At least 3 years of multifamily leasing and/or assistant community management experience.
Proficiency with computers and community management software, including Microsoft Office, iLuvLeasing, On-Site, Elise AI, RentCafe, and Yardi.
Technical knowledge of building operations and maintenance.
Understanding of marketing trends, budgeting, and reporting.
Valid New York State real estate license, or ability to obtain one within the first 120 days of employment; active license holders must register their license with Rose Associates upon hire.
Work authorization.
Availability to work Saturdays and Sundays.
Ability to ascend and descend stairs and work amid varying environmental climates and circumstances.
Ability to perform essential duties in residential environments where domestic pets are routinely present.

Nice To Haves

Bachelor’s degree in business, marketing, real estate, or finance.

Responsibilities

Address resident requests, complaints, and inquiries in accordance with contractual obligations and standards.
Liaise between ownership and residents, including drafting and distributing resident communications.
Foster positive relationships among residents, management, and building staff.
Assist with income and expense analysis, budget forecasting, accounts payable and receivable, compliance paperwork, and office files.
Manage office supply inventory and monitor storage, bicycle, and fitness agreements for compliance.
Prepare monthly reports and help ensure delinquency remains below 0.5% of GPR.
Assist with community inspections, coordinate move-in and move-out schedules, collect insurance certificates, and process move-out reports and security deposit refunds.
Enter data into the online work order system and support the Resident Manager with post-move-out walkthroughs.
Collaborate with property management and maintenance on renovations and CapEx projects; obtain vendor estimates, review contracts, recommend modifications, and coordinate repair vendors as needed.
Conduct leasing demonstrations; monitor and maintain new and renewal leases; process lease administration paperwork; and enter information into property management systems.
Assist with lease enforcement, including reviewing applications, conducting inspections, and ensuring notice requirements are met.
Maintain competitive marketplace intelligence to support sales, marketing, and operational initiatives, budgeted occupancy, and customer retention goals.
Supervise resident-retention programs and collaborate with internal departments.
Be available for after-hours emergencies, verify insurance requirements, report liability and property incidents to upper management, and submit necessary paperwork.
Be present on-site and move throughout the building to address community-related matters and meet with tenants, staff, vendors, and visitors.
Perform essential job functions in residential settings where domestic pets may be present, including common areas, offices, amenity spaces, and occupied apartments.
Perform duties outside normal responsibilities as needed.