Assistant Property Manager

Colliers • Milwaukee, WI

11d • Onsite

About The Position

Behind every great building is a great property management team. Some people see an office building. You see a community. You notice the details most people miss. The tenant who needs an answer before their day gets off track. The vendor relationship that needs attention. The budget line that could impact year-end results. The project that needs coordination before it affects operations. You understand that exceptional buildings do not run themselves. We are seeking an Assistant Property Manager to support a premier Class A office environment in the heart of downtown Milwaukee. This is an opportunity to play a key role in delivering an exceptional tenant experience while supporting the operational and financial success of a high-profile commercial property. This position is ideal for a commercial real estate professional who enjoys building relationships, solving problems, managing details, and contributing to a collaborative team environment.

Requirements

• 2 to 3 years of property management experience
• Strong financial acumen with exposure to budgeting, reporting, accounts payable, collections, and tenant billing
• Experience working with vendors, contracts, and building operations
• Excellent customer service and relationship-building skills
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Ability to manage multiple priorities while maintaining attention to detail
• Experience with property management, accounting, budgeting, and work order systems preferred
• A proactive mindset, strong work ethic, and desire to learn

Nice To Haves

• Most importantly, we are looking for someone who embodies our values of Better Together, Warrior Spirit, Empathy, and Integrity.

Responsibilities

• Be generally familiar with the property, including tenant locations and building mechanical rooms
• Respond to tenant questions or route requests to the appropriate team members
• Assist with tenant move-ins and move-outs
• Assist with running and troubleshooting amenity spaces and their systems
• Be familiar with ongoing construction and property projects to understand their impact on tenants and recurring services
• Assist with preparation for ownership and lender tours and inspections
• Understand corporate and ownership requirements and ensure operational practices remain compliant
• Oversee operational contracts
• Bid and award recurring service contracts
• Manage relationships with onsite personnel and contracting parties
• Confirm work is being performed according to contract requirements
• Communicate deficiencies, praise, and contract changes with vendors
• Confirm billing aligns with contract terms
• Develop an in-depth understanding of budgeted amounts, projects, goals, and overall property strategy
• Make recommendations that support property spending and reforecasting objectives
• Assist the Property Manager with coaching the property team on accounting systems and processes, including purchase orders and rent rolls
• Serve as a second-level approver of accounts payable invoices
• Assist and supervise collection efforts and recommend escalation strategies when necessary
• Prepare monthly accruals and reclasses
• Assist and supervise monthly charge reports and billing statement creation
• Assist with monthly reporting preparation and review
• Assist with monthly uploads of actual expenses and tenant CAM billings into reforecasting systems
• Support reforecasting of income and expenses
• Partner with the property team to create and manage annual budgets
• Assist with ownership and lender reporting
• Participate in lender reimbursement draw preparation
• Assist with CAM estimate creation and annual true-ups
• Help answer tenant questions regarding CAM estimates and reconciliations
• Assist with monthly work order billing
• Participate in leasing activities as needed, including prospective broker tours
• Gather information for leasing proposals
• Assist with lease abstracts and onboarding of new leases
• Develop a working understanding of lease language and apply lease provisions to accounting and operational questions
• Understand and utilize required accounting, budgeting, and work order software systems
• Obtain necessary licenses and certifications for the position
• Recommend and pursue training and educational opportunities
• Participate in staff, corporate, ownership, and stakeholder meetings as needed
• Perform other duties as assigned

Benefits

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Company-paid life insurance
• Tuition reimbursement
• Employee assistance resources
• A variety of voluntary benefits to support you and your family

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed