Assistant Property Manager - Commercial - Multi-State
About The Position
Legacy Commercial Property is a rapidly growing, full-service commercial real estate company specializing in leasing, acquisitions, development, construction and property management of retail centers. The Company portfolio consists of 700+ retail properties and over 6M square feet spread across 20+ states. The national footprint allows retail tenant partners and Highland Venture brands to leverage multiple properties to fulfill their expansion needs, and the Legacy development team assists partners in locating and developing new sites. Legacy is focused on growing the commercial real estate portfolio through the strategic acquisition of retail and office space. Legacy Commercial Property is headquartered in Brentwood, Tennessee and is part of Highland Ventures, a family-owned management company focused on strategically developing and operating businesses centered around the Company’s real estate portfolio. Are you the person who likes to get out in the field, talk to tenants, solve problems, and figure out what needs to happen next? We're looking for a hands-on Assistant Property Manager to help oversee a portfolio of approximately 55 retail properties across Illinois, Missouri, Kansas, and Oklahoma. This is a field-based position with approximately 50–70% overnight travel required. You must be comfortable spending significant time on the road and visiting properties throughout the territory. On your non-travel days you will work from your home office. You need to be resourceful, organized, comfortable talking to people, willing to learn, and willing to roll up your sleeves when something needs to get done and potentially climbing on the roof or elsewhere to inspect our property. This is an individual contributor role with no direct reports.
Requirements
- Commercial property management experience required
- Knowledge of commercial lease terms and property operations
- Strong understanding of building systems, maintenance, and repair processes
- Excellent relationship management and communication skills
- Proven ability to manage multiple properties and vendor relationships
- Strong organizational skills and attention to detail
- Technology proficient with property management and CRM systems
- Flexibility and problem-solving mindset
- Knowledge of market research and basic negotiation principles
Nice To Haves
- Bachelor's degree preferred
- Experience managing retail or mixed-use properties preferred
- Leasing or sales experience a plus
Responsibilities
- Establish and maintain positive relationships with tenants to understand their business and operational needs
- Coordinate and manage all repairs, general maintenance, and capital improvements for each property
- Manage third-party vendor relationships for maintenance, landscaping, snow removal, and other services
- Oversee bid process and vendor selection for all recurring services, repairs, and capital improvements
- Schedule and confirm required annual inspections and tests
- Respond to emergency situations and all municipality violations or requests
- Provide regular property condition reports and inspection documentation to Regional Vice President
- Manage property operating budgets and recommend capital expenditures including roof replacement, parking lot improvements, and signage updates
- Create comprehensive plans for occupied and vacant units regarding utilities, winterization, and marketability
- Conduct move-in/move-out inspections and provide documentation to corporate office
- Act as primary liaison for tenant concerns, requests, and operational issues
- Manage lease administration including rent collection and monitoring landlord lease rights
- Serve as owner representative during tenant buildouts and coordinate with contractors
- Provide post-occupancy support to ensure tenant success and retention
- Develop positive relationships with civic leaders, first responders, building and health departments, and utility companies
- Maintain detailed records and provide regular status updates through company systems
- Conduct property tours, support lease negotiations, and coordinate with the Legacy construction team on tenant improvement projects and permit processes
- Identify opportunities to enhance property income through tenant expansions and renewals, and maintain leasing pipeline records for leadership updates
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
