Overnight Assistant Project Manager

Chimes•Baltimore, MD

About The Position

The Assistant Project Manager administers aspects of the custodian contract and has responsibility on a 24-hour basis for work performed. The role requires strong interpersonal skills and compassion and respect for persons with disabilities. The position supports day-to-day contract operations, service quality, staffing, safety, scheduling, inspections, and communication with government facility staff and contracting personnel. It also supports Chimes employees with disabilities in cooperation with HR, outside agencies, and job coaches. The role oversees and supports comprehensive cleaning throughout the terminal, including pressure washing white tile, scheduling high dusting, and restroom floor scrubbing and burnishing. It serves as backup Maximo Manager and may act as Shift Manager or Project Manager when needed. The position is designated as essential and may require remaining at or reporting to the facility during an institutional emergency. The scheduled shift is Monday through Friday, 9:30 p.m. to 6:30 a.m. The posted pay rate is 105,630.

Requirements

Bachelor’s degree from an accredited four-year college or university, or qualifying substitute experience: an associate’s degree with seven years of supervisory and/or management experience, or a high school degree with nine years of supervisory and/or management experience. Additional experience may substitute for education at one year per year, up to four years of required education; the Personnel Officer may approve other related substitutions.
Minimum five years of experience in contract management and administrative duties.
Valid driver’s license from state of residence and ability to drive; the license must have been valid for at least three years.
Acceptable driving record as determined by the Agency’s insurance carrier and applicable Chimes DC policies and procedures.
Ability to work independently and collaboratively; communicate effectively; supervise and develop others; make decisions and solve problems; and plan, organize, prioritize, and manage multiple tasks.
Ability to react promptly to emergencies, analyze data and recommend corrective action, and complete tasks amid interruptions and within required timeframes.
Ability to read, write, and speak English; use technology for job duties; manipulate numbers; maintain and submit reports and paperwork on time; and understand and apply technical written material.
Ability to understand and comply with safety procedures and environmental requirements; operate machinery safely; and properly use and care for equipment and cleaning supplies.
Ability to attend work regularly, remain on site for the scheduled shift, attend and participate in training and work-related meetings, and work a flexible schedule as required, including weekends and holidays.
Ability to demonstrate integrity and ethical standards, interact positively and respectfully with others, provide guidance and technical support, and comply with building, security, and company policies and procedures.
Physical ability to stand or walk for long periods; use stairs; reach above the head; bend, kneel, stoop, and crawl; lift, carry, and push up to 50 pounds as needed; work in dusty spaces or adverse weather; and see details on floors, overhead, and on surfaces.
If driving a 15-passenger van, must be at least 25 years old.

Nice To Haves

Valid CPR/first-aid certification preferred.
Knowledge of green cleaning principles and CIMS certification requirements.
Knowledge of electronic tracking systems such as MAXIMO, SAMS, TAMS, and JAMS.
Knowledge of regulatory standards, hospital standards, and facility management.
Knowledge of regulations for MSDS, fire and safety, Hazard Communication, and Bloodborne Pathogens.
Janitorial or custodial experience preferred.
Demonstrated knowledge and ability in building service management, relevant equipment, chemicals, and their application.

Responsibilities

Comply with agency policies, contract specifications, site rules, security requirements, and safety policies, and ensure staff compliance.
Accept service requests and, with Project Manager approval, provide service according to the agreement.
Provide supervision, training, scheduling, and inspection of cleaning activities.
Provide administration with a tentative weekly schedule of the manager’s hours and make telephone contact with the on-duty supervisor on weekends.
Conduct daily routine inspections and provide a written report to BWI Administration daily.
Maintain positive relationships with government facility staff and assist with day-to-day operation of the assigned contract.
Establish job task schedules, review and respond to inspection and deduction reports, and help maintain quality of work.
Resolve quality issues through quality control and staff training; establish inspection procedures and guidelines for supervisors.
Conduct safety training, implement safety policies and procedures, and keep the SDS book and chemical list current.
Assist with hiring, evaluating, supervising, and training staff and supervisors to meet contract specifications.
Prepare staff schedules, maintain daily time records, submit completed time sheets and leave requests to the Project Manager, and assist with payroll and supply costs within budget.
Serve as backup Maximo Manager and assist Shift Managers with onboarding, time card and uniform requests, and badging applications for new employees.
Ensure comprehensive cleaning, including subcontractor work; oversee pressure washing of white tile, genie lift operators, high-dusting schedules, and restroom floor scrubbing and burnishing.
Receive and act on reports and requests from contracting office personnel; attend meetings with government, facility, and customer representatives as necessary.
Present recommendations to the Project Manager, analyze operational challenges, suggest solutions, and provide staff with feedback to ensure accurate job completion.
Ensure dress code, personal hygiene, building, and security requirements are followed by self and staff; observe BWI security procedures for unescorted SIDA access.
Act as Shift Manager if the backup system fails and act as Project Manager when the Project Manager is absent.
Work with HR, community agencies, and job coaches to support employment for Chimes employees with disabilities.
Ensure timely and accurate completion of time studies when applicable, evaluations, and employee communications.
Pass and comply with CPR/first aid and OSHA training requirements.
Assist with planning and implementing staff development programs and perform other duties, responsibilities, and special projects as needed.
Be available to remain at or report to the work location during institutional emergencies to protect, recover, and continue facility operations.