Operations - Assistant Project Manager
About The Position
The Assistant Project Manager supports Field Operations by performing high‑volume data entry, maintaining project records, and producing accurate reports using Microsoft Office applications. This role is primarily focused on entering, validating, organizing, and reporting project and financial data throughout the project lifecycle. The ideal candidate is highly detail‑oriented, proficient in Microsoft Excel and other Office tools, and comfortable working with large datasets while supporting Project Managers, Accounting, and Operations with accurate and timely information.
Requirements
- Strong data entry skills with a high degree of accuracy and attention to detail
- Proficiency in Microsoft Office applications, with advanced skills in Microsoft Excel
- Experience creating, maintaining, and analyzing spreadsheets and reports
- Working knowledge of Microsoft Word and PowerPoint for documentation and presentations
- Ability to manage multiple data requests and meet deadlines independently
- Clear written and verbal communication skills
- High School Diploma or GED required
Nice To Haves
- Experience with Access, QuickBase, or other database systems preferred
- Basic understanding of accounting concepts, WIP, and percentage‑of‑completion revenue recognition preferred
- Strong organizational, time‑management, and problem‑solving skills
- Bachelor’s degree preferred
- Three years of relevant experience in data entry, reporting, project support, or a related role preferred
Responsibilities
- Accurately enter, update, and maintain project, financial, and operational data using Microsoft Excel, Access, and internal systems
- Set up and maintain detailed project records, ensuring data accuracy, consistency, and completeness
- Create and maintain Excel spreadsheets to track budgets, costs, invoicing, backlog, unsupported revenue, and underbillings
- Compile, format, and distribute routine project and financial reports using Microsoft Excel, Word, and PowerPoint
- Assist with preparing and updating weekly invoicing projections and financial forecasts based on data provided by Project Managers
- Support preparation and finalization of the monthly construction work‑in‑progress (WIP) report
- Perform data validation, reconciliation, and error correction to ensure data integrity across systems
- Assist Accounting with data entry related to vendor purchase orders, invoices, and discrepancy resolution
- Monitor accounts receivable data for assigned projects to ensure invoices are approved and paid according to customer terms
- Prepare data summaries, spreadsheets, and supporting documentation for project and financial review meetings
- Respond to data requests from Operations, Accounting, and leadership in a timely and accurate manner
- Maintain organized digital files, spreadsheets, and documentation to support audits and reporting needs
- Identify opportunities to improve data entry processes, reporting efficiency, and spreadsheet accuracy
- Perform other administrative, data‑focused, and reporting duties as assigned
Benefits
- Health, dental, and vision plans (for team members and their families)
- Financial planning through our 401(k) program
- Additional benefits including life and disability insurance
- Holiday and paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
