Assistant Project Manager for General Contractor

Streamline Builders•Santa Monica, CA

7h•Onsite

About The Position

This role is heavily administrative and requires great executive function skills and 5-years experience working for a General Contractor. Management of small projects included. The company's mission is to deliver On-Time and In-Budget, Every Time! The Streamline Difference focuses on systems designed to provide recurring processes that achieve a predictable ROI. Identifying Value from the Owner’s Point of View allows us to recognize why the project is being funded and what the exit strategy is. It also helps to establish a different level of trust early in the planning phases. From there, necessary processes can be laid out that will deliver your project on time and in budget. Defining Your Value Stream begins with providing Actual Costs, Up-Front in their Bid-Presentation. Their transparent and detailed proposals focus on minimizing additional costs during construction and maximizing your return on investment. It also allows them to Value-Engineer your project to achieve your budget. Continuous Improvement of processes during construction is their commitment to partnership. Their best practices to implement changes immediately during construction are also paid forward to future projects with clients.

Requirements

5-years experience working for a General Contractor
Experience reading and interpreting plans
Proficient in creating spreadsheets and creating and troubleshooting formulas in Excel
Extensive experience creating and updating a Schedule of Values (SOV)
Experience with Buildertrend / Procore
Experience with Microsoft Project
Experience with DocuSign
Experience with Dropbox
Experience with Excel and Word
Experience with Emails
Experience with Bluebeam
Must live WITHIN 10 miles / 1-hour of Santa Monica

Nice To Haves

Strong Team background

Responsibilities

Reading & Interpreting Plans: Must have experience reading and interpreting plans.
Excel: Must be proficient in creating spreadsheets and creating and troubleshooting formulas, for tracking purposes of purchase orders, PCO Logs, CO Logs, etc.
Schedule of Values (SOV): Must have extensive experience creating and updating an SOV for the duration of the project.
Document Control: Create, Update, File, and Track construction documents accurately and in an organized manner among project leaders and all internal personnel.
Communication: Document all correspondences by phone, text, and in person between project leaders, subcontractors, vendors, and internal personnel.
OAC Meeting Mgmt.: Track and document meeting minutes to air on the side of the company’s best interest.
RFP’s: Create per plan provided, track, and follow up with to meet requested deadlines, see (RFP System).
Take Offs: Assist Sr. PM performing take-offs as needed, on and off site.
Value Engineering: Assist Sr. PM with take-offs, optimizing construction costs and profit.
Bid Leveling: Qualify subcontractor’s proposals to ensure they are equal in scope and that they all have the same exclusions, manpower, and time of completion.
Compliance: Work with Risk Mgmt., to ensure all vendors are insured and active prior to awarding contracts and scheduling them.
Negotiations: Among suppliers, vendors, and subcontractors for best pricing.
Trade Buyouts: Create and Track Subcontractor Contracts with SOW, QTYs, SF/LF, Lead-Times, Schedule, and Costs, see (Subcontractor Contract Template).
Vetting Pricing: Review each estimate per trade apples-to-apples for most inclusive and cost-effective pricing.
Contracts per Subcontractors & Clients: Create and disperse subcontracts to vendors and clients.
Subcontractor Coordination: Schedule and coordinate subcontractors per project schedule to ensure project is on schedule.
RFI Mgmt.: Create, File, Track, and Follow Up per company standards, see (RFI System).
Submittals & Transmittals: Create, File, Track, and Follow Up per company standards, see (RFI System) and (Submittal System).
PCO Mgmt.: Create, File, and Track PCOs and COs per company systems, see (Potential Change Order System).
Change Orders: Create, File, and Track PCOs and COs per company systems (Change Order System).
CO Pricing: Research best pricing to ensure company profit margins are met, per company standards, see (CO Pricing System).
Blueprint Changes: Track changes in plans by working adding to the uploaded latest set in Procore.
Budget Reconciliation: Conduct Internal Budget Adjustments, to optimize fund allocation and commitment satisfaction.
Purchase Orders: Create, Order, and Track material orders per project as needed, see (Purchase Order System).
Cost Coding: Allocate cost-codes to subcontractor's invoices and purchase orders for the company to perform Job-Costs to determine profit margins, see (Cost Code System).
Inventory: Receive shipments and take inventory accurately.
Quality Control: Perform site walks to verify company quality standards are met.
Safety: Perform site walks to ensure weekly Safety Meetings are being held and the sites are clean to company standards, see (Safety & Cleaning System).
Permit Expediting: Submit and track status of permits as required.
Close Outs: Create close out manuals using all submittals, RFIs, and all required info from the client.