Project Controller - Commercial General Contractor

DMK Development•Louisville, KY

About The Position

DMK is seeking a detail-oriented and proactive Project Controller to join our growing team. This role is critical in supporting the project team as the custodian of vendor contract data, budget management, cost accounting, and administrative compliance. Along with fundamentals of project billing and contract administration, this role requires continuous monitoring and control of all project cost/administrative variables to ensure timely and accurate information is available to the team at all times. The ideal candidate must possess the ability to recognize and prioritize tasks to be completed without direction. They will contribute to ensuring the project team performs as a TEAM by finding opportunities, identifying problems, contributing to solutions, and staying focused on the successful completion of each project. This is a highly interactive role that dictates a great deal guidance and follow up with others to maintain various cycles of activity.

Requirements

Proficiency in Microsoft Office and ERP/accounting systems

Nice To Haves

Construction industry experience is preferred
Strong organizational and multitasking abilities
Excellent attention to detail and accuracy
Ability to prioritize tasks and work independently
Effective communication and follow-up skills
Strong problem-solving and analytical abilities

Responsibilities

Coordinate the receipt, review, and processing of subcontractor pay applications, purchase order invoices, and back charges
Research and reconcile invoices that are inconsistent with project budgets
Collect and maintain vendor compliance documentation per projects and billing cycles
Partner with vendors and Project Managers to investigate and resolve billing discrepancies
Support accounts payable administration and reporting processes
Assist with weekly funding processes for subcontractors and vendors
Set up vendors, contract terms, and related data within ERP systems
Enter subcontracts and purchase orders accurately into ERP software
Maintain organized electronic project files and contract documentation
Prepare and distribute subcontract and purchase order documents to vendors
Coordinate contract execution and delivery of supporting documents including billing instructions and Notices to Proceed
Process budget adjustments, change orders, PO revisions, credits, and charge backs
Maintain and update project contract checklists and administrative tracking logs
Track project deliverables, follow-ups, and progress updates
Maintain T&M trackers, allowance logs, and back charge logs for assigned projects
Support project closeout activities and final payment documentation
Assist with project reporting and cost accounting analysis