Assistant Project Manager - Custom Homes

Sobieski•Newark, DE

13h•Onsite

About The Position

J.F. Sobieski Mechanical Contractors, Inc. of Newark, DE is looking to hire a full-time Assistant Project Manager for our Custom Homes Division. This role supports the Project Manager in coordinating the scheduling, documentation, procurement, and financial tracking for custom HVAC and plumbing projects from project startup through closeout. The position involves maintaining key project documentation, updating project information in various databases, assisting with project planning and financial tasks, coordinating material procurement and deliveries, and serving as a liaison between various stakeholders. Success requires strong organizational skills, attention to detail, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or GED required
Minimum of three (3) years of work-related experience in construction, project management, assistant management, and/or administrative support
Excellent computer skills with Microsoft Office products, including Microsoft Project and Access
Strong analytical and organizational skills with excellent attention to detail
Ability to analyze problems and make decisions
Ability to effectively manage competing priorities in a fast-paced environment
Excellent verbal and written communication skills
Valid driver's license

Nice To Haves

Prior financial experience or aptitude preferred
Experience with Procore, Monday.com, Dynamics, or other project management systems is a plus

Responsibilities

Support the Project Manager in coordinating scheduling, documentation, procurement, and financial tracking for Custom Homes Division projects.
Maintain key project documentation, including RFIs, submittents, permits, inspections, material deliveries, change orders, schedules, and closeout documentation.
Maintain accurate project information in Procore, Monday.com, Dynamics, and other company databases, ensuring budgets, schedules, manpower, KPIs, and reporting are kept current.
Assist the Project Manager with project planning, scheduling, procurement, forecasting, invoicing, accounts receivable, and project progress reporting.
Prepare and manage purchase orders, work orders, service orders, subcontracts, O&M manuals, and other project documentation.
Coordinate material procurement, equipment deliveries, inspections, and trade licensing requirements.
Assist with contract and subcontract review and ensure all required documentation is completed.
Serve as a liaison between Project Managers, field personnel, accounting, purchasing, builders, vendors, subcontractors, and customers.
Coordinate meetings, follow up on outstanding items, communicate schedule changes, and provide timely updates.
Manage multiple priorities, stay organized, pay close attention to detail, communicate proactively, and identify potential issues.