Assistant Project Manager

Sagamore • Wakefield, MA

1d • Hybrid

About The Position

The Assistant Project Manager is responsible for assisting the project manager(s) in the planning, management direction, project completion, client satisfaction, and financial outcome of assigned construction projects. The Assistant Project Manager will be required to assist project manager(s) in coordinating all contractual requirements, design drawings, and project specifications.

Requirements

• A degree in construction management or relevant experience.
• Mid-level experience working with Excel, Microsoft Word and Bluebeam.
• Must be a TEAM player, able to communicate and collaborate with teammates.
• Proven ability to manage multiple projects/activities in a dynamic fast-paced environment.
• Able to work independently.
• Superior communication and organization skills.
• Strong document management skills.
• Strong interpersonal skills and ability to work with cross-functional teams.
• Must work well under pressure and able to ask for assistance when needed.
• Must possess great people skills and be capable of being customer centric.
• Must have the ability to maintain and build client relationships.

Nice To Haves

• Experience with Procore and Sage is helpful.

Responsibilities

• Project set up.
• Issue Certificate of Insurance, Permit, and Performance/Payment Bond if applicable for each project.
• Read and understand the project contract and project specifications.
• Develop, update, and monitor the Purchase & Delivery Schedule for each project.
• Create buyouts from project utilizing plans, specs and documents from estimating.
• Maintain a working set of contract documents (i.e. incorporate all bulletins, ASI's and such within the original documents) so that all information is current.
• Assist the project manager in pricing change orders, then create change order within Timberline system and send to GC/Owner for approval.
• Issue RFI's, generated by project manager, through the Timberline (T/L) system and internal folder system. Track responses through T/L system and keep track if the responses are potential change orders.
• Update all information using our FTP site, other resources (Procore, Blue Beam, ShareFile, PlanGrid) etc. to ensure the project foreman has access to real-time updated information on all RFI's, submittals, & contract documents.
• Assist field team members with any requests they may have or require for efficiency.
• Request and assemble all O&M manuals from corresponding vendor from whom we purchased the equipment.
• Request valve tag charts and as-builts from project foreman before project completion.
• Prepare the final closeout documents per the project's specifications and submit to the GC/Owner.
• Assist project manager with monthly close, confirm all change orders are entered in Timberline, and confirm all subs invoices received for each job for the current month.
• Prepare and print required documents for monthly CTC meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree