Assistant Project Manager, Product Lifecycle Calendar

Knitwell Group • Hingham, MA

4d • $50,000 - $60,000 • Hybrid

About The Position

The Assistant Project Manager role provides administrative, operational, and project coordination support to the Sr. Manager, Project Management and the Visual Merchandising team. This role helps maintain the Product Lifecycle Calendar though scheduling milestone meetings, coordinating visual department meetings, managing department distribution lists, storing information, and supporting store opening visual needs. Key responsibilities include assisting with the ordering process for props, furniture, and visual materials; writing and processing purchase orders for the department; tracking shipments and receipt of visual materials for store openings; and fielding store visual requests to ensure the manager has the information needed to make timely and accurate decisions.

Requirements

• Bachelor’s degree or equivalent experience
• Proficient in advanced Windows-based (Microsoft Office) software with the ability to create spreadsheets, databases, and Word documents
• Working knowledge of Oracle systems or quick learning abilities of systems a must
• Comfortable with researching new resources
• Willingness/ability to connect the dots to understand tasks/functions and calendars
• Excellent written and verbal communication skills and interpersonal skills
• Excellent organizations skills with sharp attention to detail
• Excellent time management and problem-solving skills
• Ability to think critically
• Ability to multi-task in a fast-paced environment and ability to work cooperatively with others is essential
• Ability to be flexible and adapt as needed
• Demonstrated ability to maintain sensitive or confidential company information.

Nice To Haves

• Working knowledge of InDesign a plus

Responsibilities

• Support the end-to-end management of Visual Merchandising projects, ensuring alignment with business objectives, brand guidelines, and operational standards.
• Manage and maintain critical databases used for visual publications/direction – coordinate information provided by Merchants, and ensure accuracy of data transfer from publications to database.
• Generate and track purchase orders for Visual Merchandising projects, ensuring adherence to budget and compliance with best business practices and purchasing ethics.
• Oversee tracking and reporting for procurement outside of contract agreements, including vendor selection and justification for alternative sourcing when necessary.
• Serve as a point of contact between Visual Merchandising and cross-functional teams, ensuring consistent effective two-way communication and collaboration.
• Partner with the Portfolio Management team to coordinate the timely delivery and execution of new store projects.
• Visual/Executive meetings- including scheduling, logistics, and follow-up documentation.
• Work with Executive admis, visual working teams to provide the best times that adhere to the calendar and executive’s availability
• Schedule all PLC meetings for HWW and Talbots working with the Sr Manager to ensure accuracy, proper attendees
• Identify and address issues or concerns proactively, ensuring resolutions align with company standards and goals.

Benefits

• Merchandise discount at select KnitWell Group brands
• Support for individual development plus opportunities for career mobility within our family of brands
• Culture of giving back – local volunteer opportunities, annual donation and volunteer match to eligible nonprofit organizations, and philanthropic activities to support our communities
• Medical, dental, vision insurance & 401(K)
• Employee Assistance Program (EAP)
• Paid time off & holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree