The Assistant Program Coordinator (ETS) | Temporary

Emory University•Atlanta, GA

1d•Hybrid

About The Position

The Assistant Program Coordinator provides critical administrative, operational, and data management support to the Clinical Education Team within the Emory Physician Assistant (PA) Program. This role ensures the smooth execution of the clinical year curriculum by managing clinical site contracts, maintaining preceptor and site databases, and providing executive-level administrative support to leadership. The ideal candidate is detail-oriented, highly organized, and proactive in maintaining compliance with university and accreditation standards.

Requirements

A bachelor's degree or an equivalent combination of education, training and experience.
Exceptional organizational skills with precise attention to detail.
Strong written and verbal communication skills for professional interaction with healthcare executives, physicians, faculty, and students.
Ability to handle confidential, sensitive information in compliance with regulations.
Strong problem-solving abilities and skill in prioritizing multiple deadlines in a fast-paced environment.

Responsibilities

Maintain, track, and process Affiliation Agreements and Clinical Site Contracts between Emory University and external healthcare systems, hospitals, and clinics.
Coordinate with Emory’s Legal, Procurement, and Risk Management departments to initiate new agreements, manage renewals, and process amendments.
Monitor agreement expiration dates to ensure all active clinical sites remain fully compliant and legally active prior to student placement.
Serve as the primary administrative point of contact for external clinical site coordinators regarding legal documentation and onboarding requirements.
Manage and continuously update the clinical education database (CORE ELMS) containing preceptor credentials, site profiles, licensing, and contact information.
Onboard new clinical preceptors, ensuring all necessary documentation (CVs, state licenses, board certifications) is collected, verified, and archived.
Provide high-level administrative assistance to the Director of Clinical Education, Clinical Coordinators, and PA Program Leadership.
Manage travel arrangements, expense reports, and event logistics for clinical faculty visits, preceptor appreciation events, or clinical orientation workshops.
Draft, proofread, and distribute routine communications, policy updates, and newsletters to clinical preceptors and students.
Serve as an initial point of contact for clinical year PA students regarding administrative inquiries, site compliance requirements, and document submissions.
Coordinate the collection and archiving of student evaluation forms, preceptor evaluations, and end-of-rotation exam documentation.
Support special events such as Clinical Year Orientation, and Graduation activities.