Administrative Assistant (ETS)| Temporary

Emory • Atlanta, GA

4d • Hybrid

About The Position

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. This role will provide general administrative support to the Department of Sociology. Some selected tasks include, but are not limited to, submitting expense reports, creating social media posts, updating dept. website and calendars, organizing conferences, scheduling meetings, and ordering catering. This hire will also provide more timely and targeted support for faculty.

Requirements

• Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).
• Residency in the state of GA.

Responsibilities

• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.
• Submitting expense reports.
• Creating social media posts.
• Updating dept. website and calendars.
• Organizing conferences.
• Scheduling meetings.
• Ordering catering.
• Provide more timely and targeted support for faculty.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level