Assistant Procurement Contracting Officer

City of San Diego • San Diego, CA

9h

About The Position

Assistant Procurement Contracting Officer positions perform procurement and contracting of goods and services for use by operating departments of limited scope and average difficulty. They assist with contracts, prepare and review requisitions, solicit quotations and bids, and prepare and conduct cost analysis for an assigned group of commodities. This role administers contracts and performs tasks associated with contract management to ensure compliance with contractual requirements. Additionally, they assist with the preparation of proposed specifications for formal or informal solicitations of average difficulty, and assist with the preparation of information and documentation for bid award protest hearings. They advise user departments on appropriate procurement methods, alternate products, and/or recommend substitutes. Responsibilities include analyzing bid responses, including all licensure, debarment, insurance, and bonding documents submitted, and completing purchasing transactions in the City's procurement software module. They negotiate with vendors on behalf of client departments, process solicitation documents and related correspondence, and maintain records and make reports in accordance with the City's standards and guidelines. Other duties as assigned.

Requirements

• A Bachelor's degree or equivalent education (i.e., minimum completed units of 120 semester/180 quarter).
• One year of full-time professional experience in purchasing and/or contracting a wide variety of governmental, industrial, and/or business equipment, materials, and/or services.
• A valid California Class C Driver License may be required at the time of hire.

Nice To Haves

• Experience using an e-procurement system or an enterprise resource planning system (e.g., PlanetBids, SAP Materials Management or Purchasing modules, or Oracle).
• Contracting and procurement experience with a government agency (e.g., federal, state, county, and/or city).
• Experience validating and/or enforcing of bonding and insurance requirements.

Responsibilities

• Perform procurement and contracting of goods and services for use by operating departments of limited scope and average difficulty.
• Assist with contracts.
• Prepare and review requisitions.
• Solicit quotations and bids.
• Prepare and conduct cost analysis for an assigned group of commodities.
• Administer contracts and perform tasks associated with contract management to ensure compliance of contractual requirements.
• Assist with preparation of proposed specifications for formal or informal solicitations of average difficulty.
• Assist with the preparation of information and documentation for bid award protest hearings.
• Advise user departments on appropriate procurement methods, alternate products, and/or recommends substitutes.
• Analyze bid responses, including all licensure, debarment, insurance and bonding documents submitted.
• Complete purchasing transactions in the City's procurement software module.
• Negotiate with vendors on behalf of client departments.
• Process solicitation documents and related correspondence.
• Keep records and make reports in accordance to the City's standards and guidelines.
• Perform other duties as assigned.

Benefits

• Future wage increases and/or additional compensation opportunities.
• Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level