Contracting & Procurement Officer

State of Oklahoma • Oklahoma City, OK

1d • $57,429 - $63,294 • Onsite

About The Position

This position is located in the Administrative Services Division - Procurement - Finance Section in Oklahoma City. All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday. There is no remote work allowed. This position is required in order to meet the procurement and contract management needs of the agency. Without this position such functions will not be met in the most effective or efficient manner possible.

Requirements

• All applicants must upload a resume, a transcript (if applicable), and CPO Certification to be considered for this position.
• Level I- Education and Experience requirements at this level consist of three years of technical clerical work; or an equivalent combination of education and experience.
• Level II- Education and Experience requirements at this level consist of three years of technical clerical work and one year of technical experience in contracting and/or procurement; or an equivalent combination of education and experience. substituting 30 semester hours for each year of the technical clerical work only.
• Requires possession of a valid Oklahoma driver’s license at the time of appointment.
• Requires a CPO Level I or must be able to obtain within the first six months of employment (for Level I).
• Requires a CPO Level II or must be able to obtain within the first six months of employment (for Level II).

Nice To Haves

• CPO Level II Certification

Responsibilities

• Performs the assigned duties of a procurement specialist. This includes but is not limited to the lifecycle of the procurement process; planning, managing, and purchasing goods and services from external suppliers and sources, evaluating and negotiating contracts, and purchase orders.
• Performs the assigned duties of a purchasing specialist. This may include placing the order(s) for goods and services, selecting suppliers, negotiating contracts, monitoring supplier performance, and maintaining good relationships with the supplier.
• Drafts and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.
• Maintains bidder lists, product and services information, supplier information, and acquisition records.
• Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
• Makes recommendations to management concerning products and services and available sources of supply.
• Performs the duties of a contract specialist and may negotiate, write, monitoring contractor compliance with all state and federal regulations and agency policies, evaluate contracts, monitoring contractor expenditures, reviewing, validates, and/or approves invoices/claims, and ensuring timely submission reports.
• Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
• Acts as liaison to Central Purchasing.
• Employee must be capable of effectively and diplomatically communicating (both verbal and written) with DEQ and other agency personnel, and with the public.
• Employee must be capable of using DEQ standard software (Office 365, OnBase, PeopleSoft etc.), the Internet, and other software as necessary or be willing to train in areas where they are not proficient.
• Employee will be expected to participate in training in those areas deemed important for performing the job, to continually enhance work skills especially as upgrades to various software applications are required to complete the assigned duties.
• Employee must exhibit positive responsiveness with assigned tasks and with newly identified projects that the agency/division deem necessary to meet program assignments, commitments, and directives overall Agency or Division goals.
• Additionally, he/she will need to learn how to perform the tasks of other employees to serve in that capacity during the absences of those employees.

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous Benefit Allowance to offset the cost of insurance premiums for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree