Assistant Operations Coordinator
About The Position
The Assistant Operations Coordinator plays a crucial role in supporting the construction department by managing job documentation, coordinating essential project elements, and ensuring smooth operational workflows. This position requires strong organizational skills, attention to detail, and effective communication to liaise with clients, contractors, and internal teams. The role involves extensive use of Buildertrend software for document management and job tracking, as well as assisting with various administrative tasks to support the Operations Manager and Construction Managers.
Requirements
- Strong organizational skills – ability to manage large volumes of paperwork, data, and project details
- Attention to detail – ability to successfully ensure the accuracy of all documentation
- Communication Skills – effective communication required with clients, contractors, and project team members
- Professionalism – ability to maintain a positive attitude and professional demeanor and appearance at all times
- Ability to perform well under project constraints and deadlines
- Previous experience in the construction industry
- Knowledge of construction materials
- Knowledge and experience with Microsoft suite
Nice To Haves
- Completion of assigned BuilderTrend Academy courses and submission of certificate to Construction Services Director
- Participation in additional BuilderTrend webinars
- Scheduling individual training sessions with the assigned BuilderTrend coach
Responsibilities
- Input new jobs into Buildertrend once contract is received
- Maintain/ensure all documents related to construction are uploaded to Buildertrend
- Send out invites for Pre-construction and design meetings facilitated by Sr. Construction Project Manager and Design
- Coordinate permits, plats, surveys, addresses, and utilities for all products with direction from Operations Manager
- Assist with DRC submittals and ensure all related documentation is uploaded into Buildertrend
- Ensure start packs are created/completed on time and given to Construction Managers prior to start of construction with direction from Operations Manager
- Assist Sales & Marketing with signage across property and order address plaques for all new construction builds
- Assist Operations Manager with the involvement of change orders and selection upgrades
- Order and Initiate ACES Home Warranty and ensure all documentation is uploaded into Buildertrend
- Create closing binders and ensure all required paperwork is given to the Construction Manager prior to the scheduled intro walk and final walk with the buyers
- Obtain/ maintain all product/ manufacturing warranty information and ensure it is uploaded to Buildertrend and included in the Closing Binder
- Maintain and track warranty schedule for all closed homes. Assist Construction Manager in scheduling the 30 day and 1 year warranty walks with homeowners
- Complete assigned BuilderTrend Academy courses and submit certificate to Construction Services Director
- Sign up for BuilderTrend webinars regularly
- Schedule individual training sessions with the assigned BuilderTrend coach
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
