Assistant Office Manager

Primacorp Ventures Inc • New Westminster, BC

26d • Onsite

About The Position

The Assistant Office Manager serves as the face and operational heartbeat of our Head Office. This dual-impact role combines high-level reception with essential administrative support, ensuring that office operations run smoothly, visitors feel welcomed, and the executive team is effectively supported.

Requirements

• 1–3 years of experience in a fast-paced receptionist, customer service, or office coordination role.
• High School graduation supplemented by training in office practices or business administration.
• Proficiency in MS Office (Word, Excel, Outlook) is essential.
• Ability to maintain a keyboarding speed of at least 40 wpm and manage a multi-line switchboard.
• A commitment to maintaining a polished corporate image and a high standard of quality service.
• Ability to stay calm under pressure and maintain focus during high-traffic periods.
• Expert at multi-tasking and prioritizing assignments with minimal supervision.
• Strong problem-solving skills and the ability to handle confidential information with discretion.

Nice To Haves

• Don’t hold back!—apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

Responsibilities

• Direct incoming calls and manage the call inquiry log with professionalism.
• Greet all visitors and ensure they are directed to the appropriate department or meeting room.
• Act as the primary point of contact for building maintenance issues, escalating concerns when necessary.
• Draft and distribute general building announcements and updates to all Head Office staff.
• Maintain a comprehensive inventory of office furniture and manage the distribution of access cards and keys.
• Oversee ordering for office and kitchen supplies across all floors; collaborate with the Purchasing Manager to leverage volume discounts.
• Manage the paid parking registry and act as the central point of contact for staff and guest parking needs.
• Research and maintain a database of corporate discounts (hotels, car rentals, local vendors) and manage the booking schedule for company-owned condos in New Westminster, Calgary, and Edmonton.
• Provide ad-hoc administrative assistance to the CEO and the broader Executive Team.
• Work closely with the Accounting team to track incoming cheques and manage mail/courier distribution.
• Maintain a master directory of Office/Building Managers for all national company locations.

Benefits

• Competitive salary within a stable, growing organization.
• A professional and collaborative work environment at our New Westminster Head Office.
• Consistent Monday to Friday schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED