Assistant Office Manager
About The Position
This is a great opportunity for someone early in their career who's eager to learn how a creative agency operates from the inside out. You are the face of our agency — the first person clients, guests, and new hires encounter — and you take that seriously. You'll split your time between supporting the CEO and keeping our office running smoothly, making you a central part of how MSQ & Big Spaceship functions every day. You're a natural host. You remember names, you make people feel taken care of, and you keep things humming without anyone having to ask. If you're organized, self-motivated, and genuinely energized by taking care of the people around you, this role has a lot to offer — and a real path to grow with us.
Requirements
- 1–2 years of experience in an office, administrative, or customer-facing role
- Based in NYC and able to commute to our office Tuesday – Thursday
- Exceptionally organized — you run a tight ship without making it feel that way
- A natural people person who lights up when taking care of others
- Self-starter who notices what needs to be done and does it before being asked
- Calm and professional under pressure, with a warm presence that puts people at ease
- Discretion and good judgment when handling sensitive information
- Strong written and verbal communication skills
- Familiarity with Microsoft Office
Responsibilities
- Help manage the CEO's calendar, flag conflicts, and keep schedules on track
- Help book travel — flights, hotels, ground transportation — and handle logistics as plans change
- Assist with special projects like client gifting, culture initiatives, and event coordination
- Handle sensitive information with absolute discretion — confidentiality is non-negotiable in this role
- Serve as the first point of contact for all visitors — greet guests warmly, manage check-in, maintain the visitor log, and notify the right team members
- Keep the office environment clean, organized, and stocked throughout the day
- Sort and distribute mail and manage incoming and outgoing shipments
- Order and restock food, beverages, and office supplies for the kitchen and common areas
- Help set up and break down meeting rooms; assist with logistics for team events and gatherings
- Help onboard new employees with office tours and building access
- Submit facilities and maintenance requests as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
