Assistant Office Manager

Big SpaceshipNew York, NY
Hybrid

About The Position

This is a great opportunity for someone early in their career who's eager to learn how a creative agency operates from the inside out. You are the face of our agency — the first person clients, guests, and new hires encounter — and you take that seriously. You'll split your time between supporting the CEO and keeping our office running smoothly, making you a central part of how MSQ & Big Spaceship functions every day. You're a natural host. You remember names, you make people feel taken care of, and you keep things humming without anyone having to ask. If you're organized, self-motivated, and genuinely energized by taking care of the people around you, this role has a lot to offer — and a real path to grow with us.

Requirements

  • 1–2 years of experience in an office, administrative, or customer-facing role
  • Based in NYC and able to commute to our office Tuesday – Thursday
  • Exceptionally organized — you run a tight ship without making it feel that way
  • A natural people person who lights up when taking care of others
  • Self-starter who notices what needs to be done and does it before being asked
  • Calm and professional under pressure, with a warm presence that puts people at ease
  • Discretion and good judgment when handling sensitive information
  • Strong written and verbal communication skills
  • Familiarity with Microsoft Office

Responsibilities

  • Help manage the CEO's calendar, flag conflicts, and keep schedules on track
  • Help book travel — flights, hotels, ground transportation — and handle logistics as plans change
  • Assist with special projects like client gifting, culture initiatives, and event coordination
  • Handle sensitive information with absolute discretion — confidentiality is non-negotiable in this role
  • Serve as the first point of contact for all visitors — greet guests warmly, manage check-in, maintain the visitor log, and notify the right team members
  • Keep the office environment clean, organized, and stocked throughout the day
  • Sort and distribute mail and manage incoming and outgoing shipments
  • Order and restock food, beverages, and office supplies for the kitchen and common areas
  • Help set up and break down meeting rooms; assist with logistics for team events and gatherings
  • Help onboard new employees with office tours and building access
  • Submit facilities and maintenance requests as needed
© 2026 Teal Labs, Inc
Privacy PolicyTerms of Service