Assistant Medical Records Manager

County of Riverside • Riverside, CA

13d • Hybrid

About The Position

The Riverside University Health System (RUHS) is seeking a qualified Assistant Medical Records Manager to support the Medical Records unit located in Riverside. This position plays a key role in assisting with the organization, coordination, and overall operations of the Health Information Management (HIM) Department.

Requirements

• A bachelor’s or master’s degree in Health Information Management (HIM).
• Experience with Release of Information and Chart Analysis in an acute care hospital setting, including Behavioral/Mental Health records.
• Working knowledge of Title 22 and 42 CFR Part 482 – Conditions of Participation for hospitals.
• Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT).
• A valid California Driver License.
• Current registration as a Registered Records Administrator with the American Health Information Management Association.
• Current accreditation as a Registered Health Information Technician with the American Health Information Management Association.
• Two years of experience performing health information management responsibilities equivalent to a Medical Records Technician in a medical records department of a hospital or health care agency.
• Evidence of enrollment in an accredited course as a Registered Health Information Technician approved by the American Health information Management Association. Incumbents are required to complete and receive registration twelve months from the date of hire. Failure to secure said registration will result in incumbents being terminated prior to the end of their probationary period.
• Three years experience performing health information management responsibilities equivalent to a Medical Records Technician which must have included a minimum of one year of supervisory/lead position in a Medical Records Department of a hospital or health care agency.
• Knowledge of: The International Classification of Diseases (current revision); Diagnostic Related Group (DRG) coding applications; the principles and techniques of supervision, staff utilization and training; principles and practices involved in medical records management; laws, rules, regulations and policies affecting medical records functions.
• Ability to: Organize, coordinate, and supervise the work of subordinate staff; develop instructional material; analyze situations and recommend appropriate actions; establish and maintain effective working relationships; prepare clear and concise oral and written reports.
• Applicants must be legally authorized to work in the United States at the time of application.
• A felony or misdemeanor conviction may disqualify the applicant from County employment.

Nice To Haves

• This position may require travel to the Medical Center or Arlington location approximately every other month using a personal vehicle.

Responsibilities

• Assist in the organization, coordination, and direction of HIM functions, including Release of Information, Chart Completion and Analysis, Chart Scanning, and Document Integrity.
• Review, revise, and develop policies and procedures; create and implement training to ensure efficient and effective workflows.
• Evaluate staff performance and monitor progress toward departmental goals.
• Provide technical guidance and support to staff in complex or sensitive situations.
• Respond to correspondence, insurance claims, legal requests, and chart completion inquiries.
• Serve as a liaison with hospital departments, county departments, and external partners to support accurate and timely information exchange within the clinically integrated network.
• Analyze data and prepare detailed statistical and operational reports.
• Assists in organizing, coordinating, and directing the activities of the Medical Records Department at RCRMC and the Department of Mental Health.
• Reviews and evaluates policies and procedures for the Medical Records Department in relation to the overall hospital goals; in coordination with the Medical Records Manager and subordinate supervisors.
• Formulates and revises policies and procedures to insure the most efficient methods of accomplishing the tasks throughout the Medical records Department, such as coding, answering correspondence, insurance claims, legal requests, and chart completion functions.
• Evaluates work performance and progress of subordinate employees; develops and implements comprehensive training programs for all personnel in Medical Records.
• Provides technical guidance to staff on the most difficult and complex work situations.
• Coordinates with other Hospital departments and supervisors, County departments and external factions to insure the accurate flow of information and to solve mutual problems; analyzes and prepares a variety of detailed statistical reports.

Benefits

• The County has a Veterans Preference Policy applicable to new hires.
• The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA).
• As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree