Assistant Marketing & Proposal Coordinator

Apex Companies • Fort Myers, FL

2d • Onsite

About The Position

Apex Companies is a rapidly growing consulting and engineering firm that invests in employee development and offers opportunities to work on impactful projects. They are seeking a full-time Assistant Marketing & Proposal Coordinator to join their Southwest Florida-based Marketing & Proposals team. This role focuses on supporting the pursuit of new work, primarily in south Florida, and contributing to the quality of marketing materials. The position is based 100% on-site in Fort Myers, Florida, with a possibility of a hybrid arrangement after training and demonstrated performance. Apex emphasizes a collaborative culture, client retention, and rewarding employee contributions through annual bonus opportunities.

Requirements

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field
• Minimum of 2+ years of experience as a marketer, preferably in the architecture, engineering, and construction (AEC) industry
• Proficiency in Adobe InDesign, Microsoft Office, and PowerPoint
• Proposal experience required
• Excellent prioritization and time management skills
• Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment
• Excellent writing and copy editing capabilities
• Strong communications skills and the ability to adapt to different communication styles
• Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
• Ability to work in-person at the Fort Myers, Florida, office
• Ability to travel between offices for related tasks on occasion
• Valid driver's license, safe driving history and reliable transportation
• Sponsorship is not available for this position now or in the future.

Responsibilities

• Assist with the retrieval and tracking of requests for proposals/qualifications
• Support proposal plan preparation and production
• Support PowerPoint presentation creation, editing, and organization
• Assist with the writing, cataloging, and updating of project materials, such as project descriptions and team resumes
• Produce hard-copy proposal documents, as needed, from the Fort Myers, Florida, office
• Travel to client locations to deliver proposals, on occasion
• Support special events and trade shows, on occasion
• Perform tasks to ensure the quality of marketing materials, such as proofreading, aesthetics, and compliance reviews
• Fulfill other marketing tasks as needed

Benefits

• Company-subsidized medical and dental
• Company-paid life, short, and long-term disability
• 401k match
• Tuition assistance
• Cross-training and the ability to work on a variety of projects
• Performance-based bonuses or other incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree