Assistant Manager, Contract Administration

Kobalt Music • Nashville, TN

3d • Onsite

About The Position

The Assistant Manager will join Kobalt’s Contract Administration team in Nashville. This team is crucial for interpreting, onboarding, and managing client agreements, ensuring that contractual terms are accurately reflected in Kobalt’s systems and downstream operations. This is a hands-on role for a proactive and detail-oriented administrator with strong communication skills and a good grasp of music publishing agreements. The role involves accurately ingesting contractual terms and copyrights, and supporting the team through guidance, documentation, and process improvement. Accuracy, consistency, and sound judgment are vital as the work impacts client reporting, royalty processing, and claims for writers and publishers.

Requirements

• Proven experience reading and interpreting music publishing contracts.
• A strong understanding of the global music publishing landscape, including experience working with PROs and CMOs.
• At least three years’ experience within music publishing.
• Excellent written and verbal communication skills, with the ability to adapt messaging for different audiences.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Confidence working with office software and GSuite tools.

Nice To Haves

• Experience in royalty administration or accounting.
• Familiarity with database query tools such as Athena or SQL Developer.
• Prior experience supporting or managing junior team members.

Responsibilities

• Interpret and onboard key commercial and contractual terms from long-form publishing agreements into Kobalt’s internal systems.
• Ingest copyrights as part of new client signings and ongoing song deliveries, ensuring data accuracy and completeness.
• Track and manage conditional terms and amendments across existing publishing agreements, maintaining clear audit trails.
• Support wider administration and operational teams by advising on the interpretation and implementation of contractual terms.
• Make system updates as required following amendments or contractual changes.
• Work closely with Business Affairs to assess the operational feasibility of proposed contractual terms for new and existing clients.
• Contribute to strategic initiatives aimed at improving, standardizing, and streamlining contract administration processes.
• Support and guide more junior team members, providing clarity on day-to-day workflows and best practices.
• Own end-to-end documentation for key departmental workflows and support training to ensure consistency across the team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed