Pre-Contract Administration Manager

Quest Corporation of America, Inc. • Gibsonton, FL

1d • $70,000 - $73,000

About The Position

The Pre-Contract Administration Manager (PCAM) supports the Contracts Team with all pre-contract activities from the proposal/bid stage through contract execution by reviewing and completing the necessary compliance, policy, insurance, and personnel-related forms and documents required to submit a bid package or induce contract execution. The PCAM will work closely with internal and external partners during the process and serve as the central point of contact. The PCAM will review all new contracts and agreements to ensure that language and expectations are consistent with the company’s negotiated terms and conditions, industry standards, and internal policies. The PCAM will maintain organized notes and records using the company’s tracking software to document progress through the execution of the contract. At which time, the PCAM will transition the executed contract to the Contracts Management Team.

Requirements

• High proficiency in reviewing and proofreading documents with varying degrees of complexity.
• Strong verbal and written communication skills for negotiating and explaining basic contract terms.
• Ability to work independently, organize and prioritize workload, and manage deadlines.
• Experience with contract/workflow management software, Adobe, and Microsoft Office (Teams, Word, Excel, etc.).
• Proficient in Excel (formulas, calculations, percentages).
• Basic understanding of contract and finance terminology and standard business terms.
• Minimum three years of relevant experience in a contract administration role or paralegal.
• Experience working or doing business with government entities and/or procurement is preferred.

Nice To Haves

• Familiarity with government Consultant and Subconsultant contracts would be beneficial.

Responsibilities

• Support the Contracts Team with all pre-contract activities from the proposal/bid stage through contract execution.
• Review and complete necessary compliance, policy, insurance, and personnel-related forms and documents for bid package submission or contract execution.
• Work closely with internal and external partners during the process and serve as the central point of contact.
• Review all new contracts and agreements to ensure consistency with negotiated terms and conditions, industry standards, and internal policies.
• Maintain organized notes and records using company tracking software to document progress through contract execution.
• Transition executed contracts to the Contracts Management Team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed