Assistant, Legal Recruiting & Associate Life

Simpson Thacher & Bartlett LLP • Washington, DC

4d • $60,000 - $70,000 • Hybrid

About The Position

Simpson Thacher & Bartlett LLP is an international law firm established in 1884 with approximately 2,000 lawyers and offices around the world. The Legal Recruiting & Associate Life Assistant supports the Firm’s Legal Talent department, including on-campus and in-office interviewing, candidate scheduling, and the planning and execution of summer associate programs and events. The role also provides general administrative support for associate-life initiatives and events, serves as a point of contact and resource for DC Associates, and assists with lateral attorney hiring, relocation, departures, and associate orientation and integration.

Requirements

• Bachelor’s degree or equivalent experience.
• 1 to 2 years of legal recruiting or equivalent related experience.
• Ability to present information effectively verbally and in writing.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong interpersonal and organizational skills.
• Ability to manage projects and collaborate in a team environment.
• Attention to detail in composing, typing, and proofreading materials, establishing priorities, and meeting deadlines.
• Ability to use diplomacy, confidentiality, and discretion when relaying information.
• Ability to adapt to diverse work styles while providing consistent and personable service.

Responsibilities

• Assist the Legal Recruiting Manager, Hiring Partners, Staffing Partners, Recruiting Committee members, and attorneys with preparation, coordination, and scheduling of interviews for lateral, law clerk, LLM, 3L, and summer associate candidates.
• Support school-specific campus outreach, including planning and attending 1L events and tracking sponsorships and student group activities.
• Prepare interview materials, school background packets, and other required materials.
• Attend and assist with planning recruiting receptions, Partner events, offer dinners, and other recruitment-related activities.
• Liaise with Partners, manage vendor relationships, and greet visitors and candidates for recruiting activities.
• Prepare and maintain accurate, updated information and lists for attorneys, School teams, and the Legal Recruiting team.
• Help plan and execute the summer program, including researching events, activities, and restaurant venues; creating invitations; coordinating logistics; and working with vendors.
• Maintain summer program records and files, including information about summer associates’ mentors and interests, correspondence, invoices, receipts, RSVP lists, and program feedback.
• Provide administrative support for professional development and training programs, including communicating offerings to summer associates, tracking RSVPs, and booking conference services.
• Assist with planning internal events and receptions, including law school lunches, affinity group receptions, and practice group events.
• Track summer associate diaries and weekly assignment updates and help gather attorney evaluations and mid-summer and final reviews.
• Update summer associate lists and distributions, including housing information and campus student group participation, as needed.
• Assist with fall orientation and new-hire orientations.
• Support lateral attorney hiring, relocation, and departure processes in coordination with the Manager of Legal Recruiting and Associate Life.
• Provide ongoing general support for associate-life projects and initiatives.
• Support orientation and integration for new Associates and coordinate formal mentoring assignments for incoming Associates and lateral hires.
• Remain current on citywide social offerings throughout the year.
• Maintain inventory of promotional items and marketing materials.
• Adjust hours as needed to meet departmental needs and assist with department projects and other assigned duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level