Assistant, Legal Recruiting & Associate Life

Simpson Thacher & Bartlett•Washington, DC

About The Position

Simpson Thacher & Bartlett LLP is an international law firm established in 1884, with approximately 2,000 lawyers and offices around the world. The Legal Recruiting & Associate Life Assistant supports the Legal Talent department and assists with on-campus and in-office interviewing, candidate interview coordination and scheduling, and the planning and execution of summer associate events and programs. The role also provides administrative support for associate life initiatives, coordinates events, and serves as a point of contact and resource to DC Associates. The assistant works with recruiting managers, hiring and staffing partners, recruiting committee members, and other attorneys on recruiting activities for law students and lateral candidates. Responsibilities also include supporting summer programs, orientations, professional development and training, lateral attorney transitions, and associate integration and mentoring. The role requires flexibility in adjusting hours to meet departmental needs.

Requirements

Bachelor’s degree or equivalent experience.
1 to 2 years of legal recruiting or equivalent related experience.
Ability to present information effectively verbally and in writing.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Strong interpersonal and organizational skills.
Ability to manage projects and work collaboratively in a team environment.
Attention to detail in composing, typing, and proofreading materials, establishing priorities, and meeting deadlines.
Ability to use diplomacy, confidentiality, and discretion when relaying information.
Ability to adapt to diverse work styles while providing consistent, personable service.

Responsibilities

Assist with preparation, coordination, and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L, and summer associate candidates.
Support school-specific campus outreach, including planning and attending 1L events and tracking sponsorships and student group activities.
Prepare interview materials, school background information packets, and other required materials for attorneys.
Attend and assist with planning recruiting receptions, partner events, offer dinners, and other recruitment-related activities.
Liaise with partners, manage vendor relationships, and greet visitors and candidates for recruiting activities.
Prepare and maintain accurate, updated information and lists for attorneys, school teams, and the Legal Recruiting team.
Research ideas for summer events, activities, and restaurant venues; plan activities, create invitations, coordinate logistics, and work with vendors.
Maintain records and files for the summer program, including mentor and interest information, correspondence, invoices, expense receipts, RSVP lists, and program feedback.
Provide administrative support for professional development and training programs by informing summer associates about offerings, tracking RSVPs, and booking conference services.
Assist with planning internal events and receptions, including law school lunches, affinity group receptions, and practice group-specific events.
Track summer associate diaries and weekly assignment updates and help gather attorney evaluations and mid-summer and final reviews.
Update summer associate lists and distributions, including housing information and campus student group participation, as needed.
Assist with planning and executing fall orientation and new-hire orientations.
Assist with lateral attorney hiring, relocation, and departure in collaboration with the Manager of Legal Recruiting and Associate Life.
Provide general support for associate life projects and initiatives.
Support new Associate orientation and integration and coordinate formal mentoring assignments for incoming Associates and laterals.
Remain current on citywide social offerings throughout the year.
Maintain inventory of promotional items and marketing materials.
Adjust working hours as needed to meet departmental needs.
Assist with department projects and perform other duties as assigned.